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Administrative Assistant (Part Time) Embassy of Ireland, Berlin

Administrative Assistant (Part Time)

Embassy of Ireland, Berlin

 

 

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people.  We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

 

Administrative Assistant – DEADLINE NOON ON 9 September

 

 

Roles and Responsibilities:

The position will involve providing full administrative support to the Finance and Agricultural Units of the Embassy.  It is a part time position (60% - 21 hours) with exact working hours to be negotiated.

 The work will include:

-          Identification of contacts

-          Scheduling of meetings and travel arrangements

-          Translation and informal interpretation

-          Event and visit management

-          Research and analysis

-          Occasional attendance at meetings  

-          General administrative support

 

Further detail regarding the position is available by email to ambofficeberlin[at]dfa[dot]ie.

 

 Candidate Profile:

 The position is for immediate start and will be a one year fixed term contract.  There may be a possibility of extension.

 The successful candidate will be a highly motivated, enthusiastic individual with a proven capacity to multi-task in a busy and demanding environment.  They will work as part of a very busy and flexible Embassy team.  The position will also involve undertaking occasional out of hour’s duty (up to four times in a year).

 

 Essential Requirements:

 

To be eligible the following qualifications and competences are required:

-          A third level qualification in a relevant area or a high level of work experience in a relevant area.

-          Excellent written and oral communication skills in German and English. The candidate should be a native speaker of German or English and have a minimum C2 in the other language. 

In some cases applicants may be telephoned in advance to establish language proficiency.  

-          Well-developed inter personal skills.

-          A high level of administrative skills, including proficiency in Microsoft Outlook, Word and Excel. 

-          A flexible attitude, good judgement and the ability to work effectively as part of a team.

-          The ability to work well under pressure while ensuring accuracy and attention to detail;      

-          A high level of discretion, commitment and reliability.

-          The successful candidate must have a legal entitlement to live and work in Germany prior to recruitment.

 

 

How to apply:

Applications must be submitted in English by email only to the following email address: ambofficeberlin[at]dfa[dot]ie The email should contain the subject line RECUITMENT ADMINISTRATIVE ASSISTANT and must be no larger than 15MB. Certificates, degrees and references in German or English do not need to be translated. The application must contain:

-          Letter of motivation (1 page max) addressing your suitability for the position and interest in working with the Embassy of Ireland;

-          CV/résumé (2 pages max);

-          Two nominated referees with contact details;

-          Copies of professional references and relevant academic, professional and language qualifications scanned into one PDF attachment.

 

Selection Process:

All emails received will be acknowledged.  Shortlisting of candidates is part of the process.  Please note that only short listed candidates will be contacted.

Depending on response rates the deadline may be extended.

Interviews are provisionally expected to be held in the second half of the week of 9 September.

 

Terms and conditions of employment:

 

Starting date:  

Immediate

Contract duration:

1 temporary fixed term contract 

                                 

Contract extension may be possible.

Working hours:

Part-time (21 hours) with occasional additional attendance outside of hours

 

Out of hours duty service on four occasions during the year compensated by additional leave.

 

 

Salary:                    

€18,088 gross per year

Annual Leave: 

14 days annual leave in a calendar year

Probationary period:       3 months

 

 

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff

Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.

 

Please note that canvassing will disqualify applicants.

The Mission of Ireland is committed to a policy of Equal Opportunity.

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