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Assistant Public Diplomacy & Policy Officer

Assistant Public Diplomacy and Policy Officer
Embassy of Ireland, Berlin

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

Assistant Public Diplomacy and Policy Officer
DEADLINE - NOON on 11 November

Roles and Responsibilities:

The position will primarily involve supporting the public diplomacy activities of the Embassy including general outreach, events and social media. The position also involves supporting EU policy work by the Embassy as well as providing back up support to the office of the Ambassador.

The work will include:

- Event and visit management
- Public outreach activities
- Website management and social media
- Identification of contacts and networking
- Support to Ambassador’s Office including building management
- General administrative support
- Translation
- Research and analysis in policy areas
- Occasional attendance at meetings and conferences

Further detail regarding the position is available by email to ambofficeberlin[at]dfa[dot]ie


Candidate Profile

The position is for a late November start and will be a one year fixed term contract. There may be a possibility of extension.
The successful candidate will be a highly motivated, enthusiastic individual with a proven capacity to multi-task in a demanding environment. They will work as part of a very busy and flexible Embassy team. The position will also involve undertaking occasional out-of-hours duty (up to four times in a year).

Essential Requirements:

To be eligible the following qualifications and competences are required:

- A third level qualification in a relevant area or a high level of work experience in a relevant area.
- Excellent written and oral communication skills in German and English. The candidate should be a native speaker of German or English and have a minimum C2 in the other language. In some cases, applicants may be telephoned in advance to establish language proficiency.
- Strong knowledge of Ireland and Germany including politics and culture.
- Experience in cultural or general event management and / or public outreach activities.
- Experience in developing website / social media content
- Well-developed interpersonal and networking skills.
- A high level of administrative skills, including proficiency in Microsoft Outlook, Word and Excel.
- A flexible attitude, good judgement and the ability to work effectively as part of a team.
- The ability to work well under pressure while ensuring accuracy and attention to detail;
- A high level of discretion, commitment and reliability.
- The successful candidate must have a legal entitlement to live and work in Germany prior to recruitment.

How to apply:

Applications must be submitted in English by email only to the following email address: ambofficeberlin[at]dfa[dot]ie

The email should contain the subject line RECRUITMENT ASSISTANT PUBLIC DIPLOMACY AND POLICY OFFICER and must be no larger than 15MB. Certificates, degrees and references in German or English do not need to be translated. The application must contain:

- Letter of motivation (1 page max) addressing your suitability for the position and interest in working with the Embassy of Ireland;
- CV/résumé (2 pages max);
- Two nominated referees with contact details;
- Copies of professional references and relevant academic, professional and language qualifications scanned into one PDF attachment.

Selection Process:

All emails received will be acknowledged. Shortlisting of candidates is part of the process. Please note that only shortlisted candidates will be contacted.
Depending on response rates the deadline may be extended.
Interviews are provisionally expected to be held in the first half of the week of 18 November.

Terms and conditions of employment:

Starting date:            Late November 2019

Contract duration:      1 temporary fixed term contract - a contract extension may be possible.

Working hours:          Full time with occasional additional attendance outside of hours
                        Out-of-hours duty service on four occasions during the year compensated by additional leave.

Salary:                      €30,147.00 gross per year

Annual Leave:            24 days annual leave per year

Probationary period:   6 months

General Data Protection Regulation: All personal information received will be kept in line with GDPR guidelines.


Security Clearance for Local Staff

Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.

Please note that canvassing will disqualify applicants.
The Mission of Ireland is committed to a policy of Equal Opportunity.

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