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Authentication Unit Function

When using Irish documents overseas, for business or personal reasons, you might need to 'authenticate' or 'Apostille' them. The Department of Foreign Affairs are the competent authority who confirm that a signature, seal or stamp is from an Irish public official / body. Our offices in Mount Street and Cork issue these physical stamps on your document. Authenticating / Apostilling a document doesn't mean that the Department of Foreign Affairs is verifying that its contents are accurate or that the Department approves of its contents.

Only Irish public documents (including notarised, private company documents with a clear Irish link) can be processed.

We cannot advise on whether a document requires authentication. This is a matter for you to find out. Contact the authorities in the country where the document will be used to check their requirements.

Only the Authentications Unit based in Dublin / Cork can issue these stamps. Embassies and Consulates cannot issue an Apostille or authentication stamp. 

How to apply

What you need: 

However you apply, we will require the following:

  • The document you want to authenticate / Apostille
  • cover letter with the following information
    • Your name
    • The country you intend to use the document
    • A phone number (required for credit / debit card payments)
    • A contact email
    • The address where documents are to be returned (if via post / drop-off service)
  • The fee

Fees

  • €40 per Authentication / Apostille stamp
  • €100 per Adoption Pack
  • €10 per export of goods document (for example - HPRA, Certificate of Origin, EPA certificate)

Postage is included in this fee.

Payment can be made by Irish bank draft / postal order, or we will contact you at the number provided for payment by credit/debit card.  Bank drafts can be made payable to the Department of Foreign Affairs. 

We do not accept cash or AMEX cards.

Three types of service:

1. Walk-in service (Dublin office only) 

We are operating a walk-in service from our office at 42 – 47 Lower Mount Street, Dublin 2. The service operates on Monday, Tuesday, Thursday and Friday, and will close on Wednesdays. The following rules apply:

  • No walk-in service will operate on Wednesdays. Any documents brought in on Wednesday will be treated as a drop-off document. 
  • Opening hours are:
    • 9.30 am – 12.30 pm
    • 2.30 pm – 3.30 pm
  • maximum of five documents can be authenticated / apostilled while you wait. Our target turnaround time is thirty minutes. If you have more than five documents, you can use our drop-off service and request collection.
  • If large bundles of documents are broken into smaller bundles by the same organisation, these will be treated as drop-off bundles as above. For example, if twenty documents are broken into four groups of five by the same company.
  • Queries can be directed to our phone lines, or via our contact us form 

2. Postal Service

We are currently accepting documents by post. Our turnaround times for this service is, on average, three to seven working days from date of receipt.

Send your documents by registered post, and make a note of the tracking number. Documents will be returned by registered post at no additional cost. We bear no responsibility if your item does not arrive to our offices.

Post documents to:

Rest of Ireland and Worldwide Munster Region

Authentication Section

Consular Division

Department of Foreign Affairs

80 St. Stephen's Green

Dublin 2

D02 VY53

Authentication Section

Consular Division

Department of Foreign Affairs

1a South Mall

Cork

T12 TA46

3. Drop-off service (Dublin only)

You can drop documents, a cover letter and the appropriate fee to our Dublin Offices. They will be returned by registered post. Or you can request collection, and we will phone you when they are ready. This service is not available from our Cork Office.

Please ensure your envelope is marked for the attention of "Authentications Unit".

There are two drop-off locations operating between 9 am – 5pm weekdays:

Authentications Unit, Knockmaun House, 42-47 Lower Mount Street, Dublin 2

Authentications Unit, Iveagh House, 80 St Stephens Green, Dublin 2

Contact Us

Enquiries regarding the service can be directed here. The mailbox is monitored during work hours. If your request is extremely urgent, please contact us by phone.

Our phone lines are open weekdays between 9.30 am – 12.30 pm at +353 (1) 408 2174. 

Verify an Apostille or Authentication Stamp

The online electronic register enables you to verify the authenticity of an Apostille or Authentication stamp issued by the Department of Foreign Affairs in Ireland.

  • Overview
  • Methods
  • Documents
  • How to apply
  • Legislation of Documents

Overview

Overview

When using Irish documents overseas, for business or personal reasons, you might need to 'authenticate' or 'Apostille' them. The Department of Foreign Affairs are the competent authority who confirm that a signature, seal or stamp is from an Irish public official / body, and who issue a physical apostille or authentication stamp on the document. Authenticating / apostilling a document doesn't mean that the Department of Foreign Affairs is verifying that its contents are accurate or that the Department approves of its contents.

Irish public documents (including notarised, private company documents with a clear Irish link) can be authenticated.

We cannot advise on whether a document requires authentication. This is a matter for individual to find out. Contact the authorities in the country where the document will be used.

Only the Authentications Section based in Dublin / Cork can carry this out. Embassies and Consulates cannot issue an Apostille of authentication stamp. 

Methods

Methods

How we authenticate documents

Apostille

An Apostille is a certificate issued by the Department of Foreign Affairs and Trade verifying the genuineness of the signature and/or seal of a public officer, on a public document. An Apostille may be required if you wish to use an Irish document in a country which has acceded to the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents.

An Apostille can only be applied to a document by the Department of Foreign Affairs and Trade. This function cannot be carried out by Irish Diplomatic or Consular officers abroad.

Legalisation

A document may need to be Legalised if it is for use in a country which has not acceded to the Hague Convention. Legalisation is a more complicated process in which a document must:

  1. Be authenticated by the Department of Foreign Affairs & Trade in Ireland, and,
  2. Be authenticated by the diplomatic or consular mission accredited to Ireland of the country in which you wish to use the document

Documents

Documents

Documents we authenticate

Original certificates (e.g. birth, marriage, death)

Company documents issued by the Companies Registration Office

Certificates of Origin signed by the Chambers of Commerce in Ireland

Court documents, powers of attorney, and other notarial acts

Educational certificates and qualifications recognised by the Department of Education

Medical reports signed by a doctor who is registered with the Medical Council of Ireland

Police Certificates - Issued by the Superintendent's Office of the Garda station where you last resided in Ireland and bearing an original stamp and signature of An Garda Síochána.

Photocopies

We can Authenticate/Apostille photocopies of certain types of documents provided they have been certified by a practising Irish Solicitor or Notary Public in Ireland. However, you should in the first instance confirm with the authority to whom you are presenting the document that a certified copy will be acceptable to them. 

How to apply

How to apply

Applying in Ireland

Due to the Covid-19 pandemic the Authentications/Apostilles Public Offices in Dublin and Cork are closed until further notice.

We are accepting documents by post. 

Postal Address

Authentications Section
Consular Division
Department of Foreign Affairs and Trade
80 St. Stephen's Green
Dublin 2
D02 VY53

Or (in the Munster region)

Authentication Section
1a South Mall
Cork
T12 TA46

You should submit documents by registered post and include a brief covering letter giving:

  • your name
  • return address
  • telephone number
  • the name of the country the document(s) are for use in
  • the appropriate fee

Fees

Each Apostille/Authentication stamp is €40, with the exception of documents directly relating to the export of goods, which are €10 each.

Adoption Dossiers are €100 for the original pack, regardless of the number of labels required.  Additional documents relating to this original pack are free of charge.

Post Placement Reports are €40 for each report (usually up to four post placement reports)

Methods of payment

You can pay by:

Bank draft (drawn on a bank in Ireland and payable to the 'Department of Foreign Affairs')

Irish Postal order (payable to the 'Department of Foreign Affairs')

Credit/debit card (you will receive a phone call when the document is being processed and can pay over the phone)

Applying Outside Ireland

If you are living abroad and want to apostille or authenticate a document created in Ireland, the process is the same as for people living in Ireland: you have to apply to the Department of Foreign Affairs & Trade directly – see instructions above re sending applications by post. This cannot be done via the Embassy or the Honorary Consulates.

If you are living abroad and need to have a statutory declaration or affidavit witnessed, a Notary Public in your area should be able to assist you. 

Legislation of Documents

Legalisation of Documents created in Brazil

Entry into force of the Apostille Convention in Brazil – change in authentications procedure for Brazilian Documents

On 14 August 2016, Brazil became a member of the The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, ( the "Apostille Convention"). Legalization / authentication is now carried out in “cartorio” offices in the state capitals of Brazil. The list of cartorios, empowered to apply a Brazilian apostille, will be made available on the website of the National Council of Justice.

Since 14th of August, Brazilian documents, with an apostille sticker, can be used in Ireland without the need to legalise the document in the Irish Embassy in Brasilia or the Consulate General of Ireland in São Paulo. Similarly, Irish documents, apostilled by the Department of Foreign Affairs in Dublin, do not need to be legalised by the Brazilian Embassy in Dublin in order to be used in Brazil.

Therefore, the Irish Embassy in Brasilia and the Consulate General of Ireland in São Paulo can no longer legalize Brazilian documents which are intended to be used in Ireland.

All questions concerning the implementation of the Convention should be directed only to the body responsible for implementation, the National Council of Justice (CNJ), at the email address ouvidoria@cnj.jus.br.