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Authenticating documents

On 16 February, 2019 the EU Regulation on Public Documents will enter into force and as a result certain public documents will no longer require legalisation and the apostille formality within the EU. This exemption only affects public documents issued by the authorities of a Member State and presented to the authorities of another Member State.  These reduced requirements will apply to birth, death, marriage and civil partnership certificates issued in Ireland by the General Register Office and to the Certificate of Freedom to marry issued by the Department of Foreign Affairs and Trade when presented to public authorities in another Member State. If you are seeking an apostille on one of the GRO documents listed above for use in another EU Member State and are unsure of the requirements, please consult the information on the EU Justice portal or contact the Authentications offices in Dublin and Cork at the details below. For enquiries regarding Certificates of Freedom to Marry, please contact the Marriages Abroad team either by phone or by filling out the enquiry form.

To reduce the need for translation within the EU, multilingual standard forms will now be available on request from the GRO for birth, death, marriage and civil partnership certificates. Further information can be found on the GRO website.

Foreign governments and organisations sometimes require that documents be apostilled or authenticated before they can accept them. In the Department of Foreign Affairs & Trade we can apostille or authenticate documents that were created in Ireland for use abroad.

Embassies of Ireland abroad can legalise certain documents that were created abroad so that they are acceptable for use in Ireland. 

You should check the position with the relevant Embassy in advance. https://www.dfa.ie/embassies/irish-embassies-abroad/

Public Office and opening hours

A Public Office providing the services are available in the Passport Offices in Dublin and Cork.

The office is Dublin is now located at 42-47 Lower Mount Street, Dublin 2. The opening hours are 09:30 to 12:30 and 14:30 to 16:00 Monday-Friday. All enquiries regarding the service and the public office in Dublin can be made by calling 01 408 2174.

Information regarding the location and opening hours of the public office in Cork can found under ‘How to Apply’ below.

Fees

From Monday, 15 July 2019, the Public Offices in Dublin and Cork will no longer be able to accept cash payments. Payment can be made by Debit/credit card, bank draft and postal order​.

Each Apostille/Authentication stamp is €40, with the exception of documents directly relating to the export of goods, which are €10 each.

Adoption Dossiers are €100 for the original pack, regardless of the number of labels required. Additional documents relating to this original pack are free of charge.

Post Placement Reports are €40 for each report (usually up to four post placement reports).

E-Register Verification of Apostilles and Authentications

The online electronic register enables you to verify the authenticity of an Apostille or Authentication issued by the Department of Foreign Affairs and Trade in Ireland.

  • Overview
  • Methods
  • Documents
  • How to apply

Overview

Overview

Authenticating a document verifies its origin by confirming that a signature, seal or stamp appearing on a document is genuine.

When would I need a document authenticated?

If you are going to use Irish documents overseas, for business or personal reasons, you may need to have them authenticated by the Department of Foreign Affairs and Trade.

This Department cannot advise on whether a document needs to be authenticated. This is a matter for the authorities in the country in which the document is to be used.

Who can authenticate documents?

In Ireland

The Department of Foreign Affairs and Trade can only authenticate documents executed in Ireland that will be used in other countries. 

All documents must either be created in Ireland or show an Irish connection. The Department of Foreign Affairs and Trade reserves the right to refuse to authenticate any documents which we deem not to have an appropriate Irish link.

In the case of sworn documents, the person swearing the document before an Irish Notary Public or Solicitor must be resident in Ireland.

Solicitors, please note that documents signed in the name of the firm as opposed to the name of the solicitor signing the document will not be authenticated.

Copies of foreign Identification documents can only be authenticated if they have already been verified by the Embassy of that country accredited to Ireland.

All documents to be authenticated should bear an original signature, seal or stamp from an Irish practising public official or organisations.

Remember...

Authenticating a document doesn't mean that the Department of Foreign Affairs and Trade is verifying that its contents are accurate or that the Department approves of its contents.

 

Methods

Methods

How we authenticate documents

Apostille

An Apostille is a certificate issued by the Department of Foreign Affairs and Trade verifying the genuineness of the signature and/or seal of a public officer, on a public document. An Apostille may be required if you wish to use an Irish document in a country which has acceded to the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents.

An Apostille can only be applied to a document by the Department of Foreign Affairs and Trade. This function cannot be carried out by Irish Diplomatic or Consular officers abroad.

Legalisation

A document may need to be Legalised if it is for use in a country which has not acceded to the Hague Convention. Legalisation is a more complicated process in which a document must:

  1. Be authenticated by the Department of Foreign Affairs & Trade in Ireland, and,
  2. Be authenticated by the diplomatic or consular mission accredited to Ireland of the country in which you wish to use the document

Documents

Documents

Documents we authenticate

Original certificates (e.g. birth, marriage, death)

Company documents issued by the Companies Registration Office

Documents signed by the Chambers of Commerce in Ireland

Court documents, powers of attorney, and other notarial acts

Educational certificates and qualifications recognised by the Department of Education

Medical reports signed by a doctor who is registered with the Medical Council of Ireland

Police Certificates - Issued by the Superintendent's Office of the Garda station where you last resided in Ireland and bearing an original stamp and signature of An Garda Síochána.

Photocopies

We can Authenticate/Apostille photocopies of certain types of documents provided they have been certified by a practising Irish Solicitor or Notary Public in Ireland. However, you should in the first instance confirm with the authority to whom you are presenting the document that a certified copy will be acceptable to them. 

How to apply

How to apply

If you have an Irish document like an Irish college degree or an Irish birth certificate, you must return this to:

Authentication Section
Consular Division
Department of Foreign Affairs and Trade
80 St. Stephen's Green
Dublin 2
D02 VY53

Alternatively, you can send the original Irish documents to the Embassy of Ireland, C17 Malcha Marg, Chanakyapuri, New Delhi 110021. The Embassy will forward it on to Dublin on your behalf and return your document securely to you by local courier.

The Department of Foreign Affairs and Trade charges €40 per document. The local equivalent is Rs. 2,700.

There is a courier charge of Rs. 400 payable by bank draft for this service if you are not collecting the document in person.

Rs. 400 is a single charge to return the original documents to you. If you have two or more documents, the charge will remain Rs. 400.

Checklist for sending documents through New Delhi

Have you:

  • Provided your full name and address
  • Explained why the document need authentication, including what country it will be used in
  • A bank draft for Rs. 2,700 made payable to ‘Embassy of Ireland’?
  • A separate bank draft for Rs. 400 made payable to ‘Embassy of Ireland’? (if you wish your document to be returned by courier)
  • Included the ORIGINAL document?

Remember...

  • Incomplete applications will not be processed
  • It can take 4-6 weeks to process an application
  • Documents which have been laminated cannot be apostilled/authenticated
  • If the organisation which issued the certificate to you is no longer operating, for example a college, then the document cannot be apostilled/authenticated