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Authenticating documents

Foreign governments and organisations sometimes require that documents be apostilled or authenticated before they can accept them. In the Department of Foreign Affairs & Trade we can apostille or authenticate documents that were created in Ireland for use abroad.

Embassies of Ireland abroad can legalise certain documents that were created abroad so that they are acceptable for use in Ireland. 

You should check the position with the relevant Embassy in advance. https://www.dfa.ie/embassies/irish-embassies-abroad/

Public Office and opening hours

A Public Office providing the services are available in the Passport Offices in Dublin and Cork.

The office is Dublin is now located at 42-47 Lower Mount Street, Dublin 2. The opening hours are 09:30 to 12:30 and 14:30 to 16:00 Monday-Friday. All enquiries regarding the service and the public office in Dublin can be made by calling 01 408 2174.

Information regarding the location and opening hours of the public office in Cork can found under ‘How to Apply’ below.

Fees

Each Apostille/Authentication stamp is €40, with the exception of documents directly relating to the export of goods, which are €10 each.

Adoption Dossiers are €100 for the original pack, regardless of the number of labels required. Additional documents relating to this original pack are free of charge.

Post Placement Reports are €40 for each report (usually up to four post placement reports).

E-Register Verification of Apostilles and Authentications

The online electronic register enables you to verify the authenticity of an Apostille or Authentication issued by the Department of Foreign Affairs and Trade in Ireland.

Overview

Authenticating a document verifies its origin by confirming that a signature, seal or stamp appearing on a document is genuine.

When would I need a document authenticated?

If you are going to use Irish documents overseas, for business or personal reasons, you may need to have them authenticated by the Department of Foreign Affairs and Trade.

This Department cannot advise on whether a document needs to be authenticated. This is a matter for the authorities in the country in which the document is to be used.

Who can authenticate documents?

In Ireland

The Department of Foreign Affairs and Trade can only authenticate documents executed in Ireland that will be used in other countries. 

All documents must either be created in Ireland or show an Irish connection. The Department of Foreign Affairs and Trade reserves the right to refuse to authenticate any documents which we deem not to have an appropriate Irish link.

In the case of sworn documents, the person swearing the document before an Irish Notary Public or Solicitor must be resident in Ireland.

Solicitors, please note that documents signed in the name of the firm as opposed to the name of the solicitor signing the document will not be authenticated.

Copies of foreign Identification documents can only be authenticated if they have already been verified by the Embassy of that country accredited to Ireland.

All documents to be authenticated can only be authenticated if they have already been verified by the Embassy of that country accredited to Ireland.

All documents to be authenticated should bear an original signature, seal or stamp from an Irish practising public official or organisations.

Remember...

Authenticating a document doesn't mean that the Department of Foreign Affairs and Trade is verifying that its contents are accurate or that the Department approves of its contents.

 

Methods

How we authenticate documents

Apostille

An Apostille is a certificate issued by the Department of Foreign Affairs and Trade verifying the genuineness of the signature and/or seal of a public officer, on a public document. An Apostille may be required if you wish to use an Irish document in a country which has acceded to the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents.

An Apostille can only be applied to a document by the Department of Foreign Affairs and Trade. This function cannot be carried out by Irish Diplomatic or Consular officers abroad.

Legalisation

A document may need to be Legalised if it is for use in a country which has not acceded to the Hague Convention. Legalisation is a more complicated process in which a document must:

  1. Be authenticated by the Department of Foreign Affairs & Trade in Ireland, and,
  2. Be authenticated by the diplomatic or consular mission accredited to Ireland of the country in which you wish to use the document

Documents

Documents we authenticate

Original certificates (e.g. birth, marriage, death)

Company documents issued by the Companies Registration Office

Documents signed by the Chambers of Commerce in Ireland

Court documents, powers of attorney, and other notarial acts

Educational certificates and qualifications recognised by the Department of Education

Medical reports signed by a doctor who is registered with the Medical Council of Ireland

Garda Clearance letters (they must be issued from the Superintendent's Office of the Garda station where you last lived in Ireland and bear an original stamp and signature of the Garda Síochána).

Photocopies

We can Authenticate/Apostille photocopies of certain types of documents provided they have been certified by a practising Irish Solicitor or Notary Public in Ireland. However, you should in the first instance confirm with the authority to whom you are presenting the document that a certified copy will be acceptable to them. 

How to Apply

The Embassy of Ireland in South Africa can legalise documents created in South Africa so that they are acceptable for use in Ireland.

The Embassy can certify copies of original Irish documents or translations provided the original document is presented for inspection. Be sure to check that certified photocopies are acceptable to the authorities you are dealing with before applying.

If you require an original Irish document to be Authenticated / Apostilled this can only be done in Ireland. You can send the document(s) by REGISTERED POST, to:

Consular Division
Department of Foreign Affairs & Trade,
80 St Stephen’s Green,
Dublin 2,
Ireland.

You should also include a brief covering letter giving:

  • your name
  • return address
  • telephone number
  • the name of the country the document(s) are for use in
  • the appropriate fee (currently €40 per document). Payment can be made by credit card or by a Bank Draft (in Euro only) made payable to Department of Foreign Affairs.

Alternatively, you can get original documents authenticated in Ireland by friends or relatives at our offices in Dublin or Cork, if this is more convenient.

Dublin Office: Authentication Section, Ground Floor, Knockmaun House, 42-47 Lower Mount Street, Dublin 2, D02 TN83 (Open on weekdays 9:30 - 12:30 and 2:30 - 4:00pm)

Cork Office: Consular Services Section, 1A South Mall, Cork (Open on weekdays 9.30am - 1pm and 2.30pm - 4pm).

The Embassy is also empowered under Irish law to administer oaths, affirmations and statutory declarations. This is a discretionary service and each request for this service is considered on its merits.

Please Note: Authenticating / legalizing a document does not mean that its contents are accurate or that we approve of its contents.

Fees

The following fee (per document) apply for authentication/legalisation services at the Embassy:

    

Verifying/Certifying of a copy of any document R680
Attesting (legalising) the signature or seal of a foreign authority R680
Administering oaths, affirmations or statutory declaration R680