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How to apply for a Passport

Irish Citizens who are over 18, and have previously held an Irish Passport, can now apply for their Passport Book and/or Passport Card online at https://www.dfa.ie/passportonline/.

If you are not eligible or do not wish to apply online, your application should be submitted to the Embassy in Madrid. Our ‘How to Apply for a Passport’ guide takes you through each step of your Irish Passport application. The guide will answer some of the most common questions like:

  • what form you need and where to get one
  • documents you need to include
  • photograph requirements
  • witnessing an application form
  • how to submit it
  • passport fees

Application Forms

If you are resident outside Ireland, you will need to use an APS2 application form.

It is available in Irish (APS2G) and in English (APS2E), from the following locations:

Documentation

If applying to Embassy Madrid, you will need to include:

  • A completed and witnessed APS2 application form. See the "Application Forms" tab for information on how to get a form
  • 4 Passport Photographs (2 witnessed)
  • Previous passport if you have had one
  • Long form birth certificate. This must be included for all under 18s and for adults if you have lost your passport, or if applying for your first passport.
  • Civil Marriage Certificate (if you are changing your name)
  • Additional documents for first and/or lost passport applications. See below for information.
  • A self-addressed 'Postal Express' plastic envelope - available at any Correos Office. The alternative is to collect your passport in person at the Embassy. Otherwise, if you fail to include a prepaid envelope, you will be contacted by email to arrange a courier to collect your new passport.

If you are applying for an Irish passport for the first time or have lost your passport you need to include the following:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • If these documents are not in English, you must also submit a certified English version of the originals, translated by a registered translator.
  • A certified copy of your photo identification, such as your driver's licence, or the original copy of your passport from another country or your college identification card. You can get it certified by the person who witnesses your application form.
  • An original document showing proof of your name, such as a pay slip, college registration correspondence or social welfare receipts.
  • An original document showing proof of your address, such as a utility bill, bank statement or official correspondence from a public or private sector organisation.

Further documents are required in certain cases, please select from the option(s) below for information if:

If you were born outside Ireland to a parent born on the island of Ireland, you will also need:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • The long-form birth certificate and civil marriage certificate (if applicable) of your Irish-born parent.

If the birth/marriage certificates are not in English, you must submit a certified English version of the original, translated by a registered translator.

If neither of your parents were born in Ireland but you can claim Irish Citizenship by descent, you will also need:

  • Your original foreign birth registration certificate. Please see the citizenship section if you need to apply for this certificate.

If you are a naturalised Irish Citizen, you will also need:

  • Your original naturalisation certificate. Please see the citizenship section on this certificate
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

If the birth/marriage certificate is not in English, you must also submit certified English versions of the originals, translated by a registered translator.

Born Abroad and adopted under Irish Law

  • Your certificate of entry by the Adoption Authority of Ireland in the Register of Foreign Adoptions.
  • Your original civil marriage certificate (if you've changed your surname).
  • A document that proves your adoptive parent was an Irish citizen at the time of your adoption, such as a long form birth certificate or an Irish passport.

Post-Nuptial Citizen

  • Your original post-nuptial certificate.
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

Photograph requirements

Poor quality photographs are the main reason we have to reject passport applications. Bring these photo guidelines with you to your photographer to ensure that your photo complies fully with the requirements. 

Passport photo checklist

  1. Include 4 separate identical photos, no more than 6 months old with the passport application
  2. Make sure they meet our requirements (see below)
  3. Get the witness for your application to write the form number (found on Section 9 of the application) on the back of two of your four photos. They must also sign and stamp the back of those two photos.

Remember...

If you don’t make sure the witness signs, writes the form number and stamps on the back of two photos, you’ll have to submit a new application form and photos. 


Passport photo do's and don't's

Pose

  • Do centre your head in the photo
  • Do look directly at the camera
  • No hair across your face or eyes as eyes must be clearly visible
  • The background must be plain and light coloured
  • Do make sure your facial features are clearly visible, from the bottom of your chin to the crown of your head
  • Don’t tilt your head up/down or left/right

Expression

  • Do keep your facial expressions neutral (no raised eyebrows, frowns)
  • Do keep both eyes open and your mouth closed
  • Don’t smile

Glasses, head covers and clothing

  • Do wear your glasses (if you normally wear them) but make sure there’s no reflection on the lenses and the frames don’t obscure your eyes
  • If hair is covering the ears and ears are not visible, this is okay
  • Don’t wear sunglasses or glasses with tinted lenses, unless they’re prescription
  • Don’t wear a head covering unless it’s for religious reasons
  • Don’t wear a hair band.
  • Don’t wear a uniform, civil or military (e.g. showing epaulettes, insignia)

Passport photo requirements

Size

The photos should show a close up of your face and the top of your shoulders so that your face takes up between 70% and 80% of the frame

  • Minimum: 35mm x 45mm
  • Maximum: 38mm x 50mm

Lighting and focus

  • Photos must be in sharp focus and correctly exposed
  • Shadows from the head must not appear in the background
  • Good colour balance and natural skin tones are essential
  • ‘Red eye’ in photographs is not acceptable
  • A clear contrast is needed between facial features and background

Photo quality

  • Photos must be printed on photo-quality paper at a high resolution
  • There should be no ink marks or creases
  • Digital enhancements or changes are not acceptable
  • The reverse of the photos must be white and unglazed
  • Black and white photos are recommended as they’re digitally printed onto the passport in black and white. But we also accept colour photos.

Infants

Infants or very young children who can’t support themselves should be photographed lying down on a plain, white surface.

No one else should appear in the photo, so make sure that hands or arms used to support the child are not visible.


People with disabilities

If you have a disability that prevents you meeting all of these requirements, Contact us and we can advise you.


Witnessing your application

How to get your passport application witnessed

Witnessing in Spain

Identification (Section 9 of your application form)

Consent of parents/guardians (Section 7 of your application form)

Lost, stolen or damaged passports (Section 6 of your application form)

Identification

A member of one of the professions listed below, who is not retired and works in Spain (or Tunisia or Andorra) can witness your passport application form as long as they are satisfied as to your identify and that your four photos are a true likeness of you. Make sure you bring photo identification with you and be aware that the witness may ask you for more proof of identification - this is at their discretion.

  • Police officer
  • Member of clergy
  • Medical doctor
  • Lawyer
  • Bank manager/assistant bank manager
  • Elected public representative
  • Peace commissioner
  • School principal/vice principal
  • Accountant

Please note: Spanish Notary Publics are no longer accepted as witnesses for passport applications in Spain.

You must:

  • Sign Section 8 of the form in the presence of the witness. Everyone aged seven and over must sign their own form

The witness must:

  • Complete Section 9 of the form, including a work landline phone number - mobile phone numbers will not be accepted
  • Insert the form number from Section 9 on the back of two of your four photos
  • Sign and stamp the back of those two photos

Remember...

Your application form is only valid for six months from the date your witness signs Section 9.

Consent of parents or guardians

This is an additional requirement for children. Everyone under the age of 18 must have the consent of their both parents/guardians to get a passport and this consent must be witnessed.

The only exception to this is if the child is married.

Parents/guardians must:

  • Fill in and sign the relevant part of Section 7 of the passport application form in the presence of a listed witness
  • Find out what to do if both parents/guardians are unable to sign Section 7
  • This is the same witness list as the Section 9 identification requirement.

The witness must:

  • Complete, sign and stamp Section 7, including a work landline telephone number - mobile telephone numbers are not acceptable
  • Sign each column separately if they witness both parents/guardians' signatures

Lost/stolen and damaged passports

If your passport has been lost, stolen or damaged, you must:

  • Complete Section 6 of the application form, explaining how your previous passport was lost, stolen or damaged
  • Have it witnessed and stamped by the same person who witnessed Section 9 of your application

Read our full guide on what to do if your passport is lost or stolen in Spain

If you lose two or more passports, it may restrict the period of validity for your next passport and it may delay processing of your passport.

Remember...

Do not, under any circumstances, try to travel on a passport that has been reported as lost or stolen.

Fees and Where to apply

Fees

The fee depends on the type of passport you apply for:

Passport Fees are with effect from 30th March 2017

Passport Application via Embassy

 

Adult 10 year

€95.00

Adult large 10 year

€125.00

Minor, age 0 – 17 years, 5 year passport

€45.00

Online Renewal*

 

Standard adult passport

€80.00

Large adult passport

€110.00

Passport card

€35.00

Standard passport plus passport card

€105.00

Large passport plus passport card

€135.00

*please note that additional postage fees may apply.

How do I pay?

Payment for paper applications only is by bank transfer. Cheques, credit cards, cash and bank drafts are not accepted. If you are renewing your passport online, or applying for a passport card, you must pay online with a valid credit card during the application process.

If you are making a payment in respect of a paper application, please ensure that you pay any bank fees associated with the transfer. If you have a non-EU bank account you can avoid expensive transfer charges by going in person to your nearest BBVA branch and lodging the fee in cash to our bank account. This may also be convenient if you don’t have internet banking. Here are our account details:

BANK Account Name: Embajada de Irlanda

BANK Address: BBVA, C/Claudio Coello 92, Madrid 28006

Bank Account No: 0182 1932 44 0201542340

IBAN Code:  ES90 0182 1932 44 0201542340

Swift/BIC code:  BBVAESMMXXX

Where to apply

You should send your application form and documents by registered post to:

Embajada de Irlanda

Passport Section,

Paseo de la Castellana 46, 4,

28046 Madrid.

Tel: +34 91436 4093 (09.30 – 13.00)

Fax: +34 91 435 1677

Contact Us

Postage

We strongly recommend that you use registered mail or a reputable courier service. The Embassy cannot be held responsible for applications or documents lost in transit. You must include a self-addressed prepaid “Postal Express” plastic envelope with your application; these are available from any Correos office. The alternative is to collect your new passport in person from the Embassy or your local Honorary Consulate, or arrange for a courier to collect it.

The Passport office is open to the public Monday to Friday from 10am-2pm. The phone line for passport queries is +34 91 4364093 Monday to Friday 9.30am-1pm. The best way of contacting the Passport office is by email.

Remember....

Read all sections of the passport application form to make sure you've filled it out correctly, including photo requirements and how to get it witnessed properly.

Did you know? Almost 50% of applicants complete the form incorrectly, leading to delays in processing their applications.