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Passports lost or stolen in Belgium

Learn more about what you should do if your passport is lost or stolen in Belgium, whether you live here or are on holiday.

1. If your passport is lost or stolen you must immediately report this to your nearest police station and make a report.

A list of police stations for Belgium is available. Most police officers in Belgium will have a decent level of English, so you should be able to communicate in English.

2. You should contact the Embassy or your nearest Honorary Consulate to make arrangements for an alternative travel document.

Minimum requirements to apply for an Emergency Travel Document:

  • Your original police report.
  • Two passport photographs.
  • Proof of your flight home.
  • Evidence of your identity/citizenship. If you do not have alternative photo i.d. with you in Belgium, you will need to ask somebody to bring your original long form birth certificate (and civil marriage certificate in the case of a married woman whose passport name is in her married surname), or an old cancelled passport, to a Garda Station in Ireland and fax a copy to the Embassy or your nearest Honorary Consulate.
  • The relevant fee.
  • Depending on your situation, we may require additional evidence in support of your application, including a fully witnessed application form, and additional proof of name and address.

Please bear in mind this service is not available outside of office hours except in case of emergency. You may need to arrange a new flight to allow you time to obtain a travel document.

3. If you are in an emergency situation requiring urgent travel (such as the death or serious illness of a family member)

Contact the Embassy, by phoning +32 499 585328 (outside normal working hours). You will be asked to leave a message on the answering machine. The answering machine is monitored regularly and the Duty Officer at the Embassy will contact you as soon as possible. When you leave a message, remember to state your name, telephone number, the nature of the emergency, and where you are now.

If you are resident in Belgium and your passport has been stolen or lost, you must follow the following steps:

1. Immediately report the loss or theft to your nearest police station and make a report.

A list of police stations for Belgium is available. Most police officers in Belgium will have a decent level of English, so you should be able to communicate in English.

2. Apply to the Embassy of Ireland, Brussels for a full new passport. For general advice, please see our step-by-step guide on how to apply for a passport.

All applicants must include:

  • A completed and witnessed APS2 application form.
  • 4 Passport Photographs (2 witnessed)
  • Previous passport if you have had one
  • Original long form birth certificate. This must be included for all under 18s and for adults if you have lost your passport, or if applying for your first passport.
  • Civil Marriage Certificate (if you are changing your name)

With a view to preventing identity theft and the circulation of falsified passports, there are additional safeguards for the passport application procedure for those adults seeking to replace a lost or stolen passport. If your passport has been lost or stolen, you must also supply the following documents:

  • Additional form of photo-identification; e.g. certified copy of a drivers licence, work ID; student card; social club membership; passport from other country etc.
  • Evidence of entitlement to Irish citizenship, where applicable
  • Documentary evidence to show use of name, e.g. payslips; records of unemployment or disability payment; bank statement; college registration etc.; and
  • Evidence of residency at the application address, e.g. utility bills; official correspondence from public or private sector etc.