Recruitment Notice – Driver and Events Coordinator

The Embassy is seeking to recruit a resourceful, proactive and flexible individual with previous experience in a similar environment to fill the position of Driver and Events Coordinator in the Embassy.

 

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

 

The Embassy Driver and Events Coordinator is responsible for driving the Ambassador, and other Embassy staff as necessary, the Embassy vehicle and its maintenance, and providing administrative and events assistance to support the work of the Embassy, including management of logistics for all Embassy events. This role involves a wide variety of tasks as detailed below, including supporting the wider work of the Embassy.

 

Role and Responsibilities:

The precise range of duties will vary over time according to the requirements of the Embassy. Significant out-of-hours work will be expected but within the local employment law provisions. This role will include, but may not be limited to the following activities:

 

• Driving the Ambassador to and from official engagements, driving other Embassy staff, and picking up official visitors as required;
• Maintaining the official vehicle (bringing for regular services, washing and cleaning etc.);
• Assisting in the renewal of Embassy’s car insurance, vehicle registration and any other administration related to the vehicle;
• Keeping track of mileage, fuel, and toll expenses;
• Assisting with Embassy events - transporting and loading equipment as required, managing event spaces and set-up prior to Events;
• Daily collection/delivery of post; managing the dispatch of diplomatic letters;
• Assisting with maintenance issues at the Chancery and Residence as required;
• Assisting with other administrative duties at the Chancery or Residence as required;
• Carry out other tasks as requested by the Ambassador and Deputy Head of Mission;

Essential requirements:

• Candidates must be fluent in English; (language test may be included as part of the shortlisting process);
• Extensive previous driving experience including at executive level;
• Clean and current driving licence, and highly competent driving skills; A driving test will be part of the recruitment campaign;
• A very good geographical knowledge of the region;
• Security management skills, understanding of security operations and procedures;
• Able to exercise good judgement and decision making;
• Excellent administrative and organisational skills, including proficiency in Microsoft Office;
• A high level of discretion, commitment and reliability;
• A flexible attitude, good judgement and the ability to work effectively as part of a team;
• Excellent punctuality and time management;
• Ability to use GPS/online maps;
• Availability to work out-of-hours and additional hours, as required;
• Medical/Health checks will apply.
• The successful candidate must have a legal entitlement to live and work in  New Zealand prior to recruitment.

 

Start date:	As soon as possible
Location:	Wellington, New Zealand
Contract duration:	Fixed Term (12 months)
Working hours:	37.5 hours per week including evening and weekend work. Additional payment or time off in lieu for hours in excess of 37.5 hours per week.   Individuals unavailable to work out-of-hours should not apply for this post.
Salary:	Salary is available on request. Salaries are paid direct to a bank account, therefore, the successful candidate must have a bank account.
Eligibility:	Candidates must have a permanent, legal right to reside and work in New Zealand and will be subject to employment and taxation law.
Closing date:	27th July 2022
Selection process:	Please send a completed cover letter and resume to recruitmentwellington@dfa.ie before 27th July 2022, with Driver and Events Coordinator in the subject line. Depending on response rates, the deadline may be extended. Please note that only short listed applicants will be contacted.   A skills test may be included in the recruitment process; A second interview may be included in the recruitment process; and A panel may be set up depending on the calibre of candidates;

 

Data Protection
Please read our Privacy Policy