DEADLINE – 18th July 2021
Consular Officer/Personal Assistant to the Ambassador (Maternity Cover)
Embassy of Ireland, Stockholm
Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.
DEADLINE – 18th July 2021
Roles and responsibilities:
The Embassy of Ireland in Stockholm is seeking to recruit a Consular Officer and Personal Assistant to the Ambassador to provide maternity cover beginning in September 2021.
The Consular Officer/PA, will assist the consular team in answering consular queries on passports, Certificate de Coutume and travel advice. Separately the officer will be responsible for managing the Ambassador’s diary and events schedule. The officer will play an important role in supporting other activities undertaken by the small Embassy team, including the organisation of events, virtual and in person and in providing logistical support to visiting high-level delegations. In addition to the responsibilities outlined above, the Consular/Administration Officer will be expected to provide guidance and support to other Embassy colleagues. The officer will report to a member of the diplomatic staff at the Embassy.
Candidate Profile:
The successful candidate will be a highly motivated, enthusiastic individual with a proven capacity to multi-task in a busy and demanding environment. They will be of the highest integrity and have a good knowledge of office administration, customer service and diary management, and be able to get up to speed quickly with consular services provided by the Embassy. The person will work effectively as part of a busy and flexible small Embassy team. The position will also involve undertaking occasional out of hours’ duty.
Training on consular services will be provided to the successful candidate.
Essential Requirements:
To be eligible, the following qualifications and competences are required:
- Candidates must have completed a secondary school (Gymnasiet) and work experience in a relevant area;
- Excellent written and oral communication skills in Swedish and English. The candidate should be a native speaker of Swedish or English and have a minimum C1 in the other language. Applicants may be telephoned in advance to establish language proficiency and a short written language test may be required;
- Well-developed interpersonal skills;
- A high level of organisational and administrative skills, including proficiency in Microsoft Outlook, Word and Excel;
- Willingness to develop new skills as required;
- A flexible attitude, good judgement and the ability to work effectively as part of a team;
- The ability to work well under pressure while ensuring accuracy and attention to detail;
- A high level of discretion, commitment and reliability; and
- The successful candidate must have a legal entitlement to live and work in Sweden prior to recruitment
Terms and Conditions of Employment:
- The position is scheduled to commence in September 2021 for an initial period of 12 months. Final dates will be agreed with the successful candidate. Extensions beyond the maternity period are not foreseen.
- The successful candidates will be hired on a fixed-term contractual basis and will be based at Embassy of Ireland Stockholm, Hovslagargatan 5, 111 48 Stockholm.
- The position is full-time (40 hours) with occasional attendance outside of hours.
- Out of hours duty service occasionally during the year compensated by additional leave.
- The starting salary for the position is SEK 370,495.00 per annum, paid locally on a monthly basis. Salaries are paid directly to a bank account, therefore the successful candidate must have a bank account. Salaries are paid in net but the Officer has a responsibility to assist with the administration of personal tax affairs.
- The positions will have an annual leave allowance of 25 days per annum, exclusive of public holidays, adjusted pro rata.
- A 6-month probationary period will apply.
How to Apply:
Applications must be submitted in English by email only to the following email address: stockholmembassy@dfa.ie
The email should contain the subject line RECRUITMENT CONSULAR OFFICER/PA and must be no larger than 15 MB. Certificates, degrees, references in Swedish or English do not need to be translated.
The application must contain:
- A Letter of motivation (in English, 1 page max) addressing your suitability for the position and interest in working with the Embassy of Ireland.
- A completed application form. You can download the application form here: Application Form - Consular/P.A. July 2021
- Two nominated referees with contact details.
- Copies of professional references and relevant academic, professional and language qualifications scanned into one PDF attachment.
Applications must be received no later than 18 July 2021.
Selection Process:
All emails received will be acknowledged. Shortlisting of candidates is part of the process. Please note that only shortlisted candidates will be contacted.
The Embassy reserves the right to extend the deadline.
Interviews are provisionally expected to be held before the end of July 2021.
Security Clearance for Local Staff
Police vetting will be sought in respect of individuals who are considered for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.
Please note that canvassing will disqualify applicants.
The Embassy of Ireland Stockholm is committed to a policy of Equal Opportunity.
Data Protection
Please read our Privacy Policy