Driver / Administrator
Embassy of Ireland, Stockholm
Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.
The Embassy Driver/Administrator is responsible for driving the Ambassador, and other Embassy staff as necessary, the Embassy vehicle and its maintenance, and providing administrative assistance to support the work of the Embassy. This role involves a wide variety of tasks as detailed below, including supporting the wider work of the Embassy.
Role and Responsibilities:
The precise range of duties will vary over time according to the requirements of the Embassy. Significant out-of-hours work will be expected but within the local employment law provisions. This role will include, but may not be limited to the following activities:
- Driving the Ambassador to and from official engagements, driving other Embassy staff, and picking up official visitors as required;
- Maintaining the official vehicle (bringing for regular services, washing and cleaning etc.);
- Assisting in the renewal of Embassy’s car insurance, vehicle registration and any other administration related to the vehicle;
- Keeping track of mileage, fuel, and toll expenses;
- Assisting with Embassy events - transporting and loading equipment as required;
- Daily collection/delivery of post; managing the dispatch of diplomatic letters;
- Assisting with maintenance issues at the Chancery and Residence as required;
- Assisting with other administrative duties at the Chancery or Residence as required – this to include data input for the visa system and accounts duties as needed;
- Carry out other tasks as requested by the Ambassador and other diplomatic officers.
Essential requirements:
- Candidates must be fluent in English; (language test may be included as part of the shortlisting process);
- Extensive previous driving experience including preferably at executive level;
- Clean and current driving licence, and highly competent driving skills; A driving test will be part of the recruitment campaign;
- A good geographical knowledge of the region;
- Security management skills, understanding of security operations and procedures;
- Able to exercise good judgement and decision making;
- Strong administrative skills, including proficiency in Microsoft Office;
- A high level of discretion, commitment and reliability;
- A flexible attitude, good judgement and the ability to work effectively as part of a team;
- Excellent punctuality and time management;
- Ability to use GPS/online maps;
- Availability to work out-of-hours and additional hours, as required;
- Medical/Health checks will apply.
- The successful candidate must have a legal entitlement to live and work in Sweden prior to recruitment.
Desirable Skills and Experience:
- Good knowledge of the Swedish language is an advantage
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Start date: |
Early October 2023
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Location: |
Hovslagargatan 5, Stockholm, Sweden
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Contract duration: |
6 months fixed term (parental leave cover)
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Working hours: |
40 hours per week including evening and weekend work. Additional payment or time off in lieu for hours in excess of 40 hours per week.
Individuals unavailable to work out-of-hours should not apply for this post.
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Salary: |
SEK 364,267 per annum. Entry point of scale. Salaries are paid direct to a bank account, therefore, the successful candidate must have a bank account.
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Eligibility: |
Candidates must have a permanent, legal right to reside and work in Sweden and will be subject to employment and taxation law. |
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Closing date: |
1 September 2023 |
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Selection process: |
Please send a completed cover letter and CV to stockholmembassy@dfa.ie before 17.00 local time on 1 September, with “Driver/ Administrator application” in the subject line.
Depending on response rates, the deadline may be extended. Please note that only short listed applicants will be contacted.
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Security Clearance for Local Staff
Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.
Please note that canvassing will disqualify applicants.
The Embassy of Ireland in Sweden is committed to a policy of Equal Opportunity.
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