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Embassy of Ireland, Sweden

Embassy of Ireland, Sweden

How to apply for a Passport

Irish Citizens who are over 18, and have previously held an Irish Passport can now apply for their Passport and/or Passport Card online at https://www.dfa.ie/passportonline.

If you are not eligible, or do not wish, to apply online, our How to Apply for a Passport Guide takes you through each step of your Irish Passport application. The guide will answer some of the most common questions like:

  • what form you need and where to get one
  • documents you need to include
  • photograph requirements
  • witnessing an application form
  • how to submit it
  • passport fees

Applying Online for a Passport / Passport Card

Irish Citizens in Sweden who are 18 years of age or older and who have previously held an Irish Passport* can now apply for their Passport online at https://www.dfa.ie/passportonline/. In this case, the Embassy has no involvement in the application process and your Passport will be posted directly from Ireland. This option is not available for applicants under 18 or for first-time adult applicants.

Irish Citizens who are 18 years of age or older and who hold a valid Irish Passport or who are applying for a passport renewal online can also apply for a Passport Card online at https://www.dfa.ie/passportonline/. The Passport Card is accepted for travel within the European Union and the European Economic Area** and is valid for up to 5 years. As the application must be made online, the Embassy has no involvement in the application process and your passport card will be posted directly from Ireland.

Applying at the Embassy

Irish Citizens resident in Sweden who are: 1) First time applicants; 2) Holders of an Irish passport which expired more than 5 years ago; 3) Wishing to change their name on their passport; 4) Under 18 years of age; or 5) Applying for a Business Passport; must apply at the Embassy. Applicants who are eligible to apply online but would prefer to lodge a paper application may also do so.

Applicants must complete and submit a paper application known as an APS2 form with the required documents and fee to the Embassy in Stockholm. APS2 forms are available at the Embassy in Stockholm, or upon request, the Embassy can send you the passport application form by post. This may be subject to postage fees.

Please read carefully the above tabs for instructions on what documents should be included, the photograph requirements, witnessing the application and paper application fees.

Contact Us

*Your Passport must have expired less than 5 years prior and your Passport Number must begin with either the letter ‘P’ or ‘L followed by another letter and 7 digits e.g. PA1234567. Passport holders whose passports begin with the letter P or L followed by 6 digits e.g. P123456 are not eligible for online application and must apply via the paper route ’.

**Austria, Belgium, Bulgaria, Croatia, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Norway, The Netherlands, Portugal, Spain, Sweden, United Kingdom, Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia and Romania.

If you are applying via the paper route you will need to include:

  • A completed and witnessed APS2 application form. See the "How to Apply" tab for information on how to get a form
  • 4 Passport Photographs (2 witnessed)
  • Previous passport if you have had one
  • Long form birth certificate. This must be included for all under 18s and for adults if you have lost your passport, or if applying for your first passport. Please note a certified extract from the Population Register is acceptable for those born in Sweden.
  • Civil Marriage Certificate (if you are changing your name). Please note a certified extract from the Population Register is acceptable for those married in Sweden.
  • Additional documents for first and/or lost passport application. See below for information.

If you are applying for an Irish passport for the first time; or your previous passport expired more than 5 years ago; or have lost your passport you need to include the following:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname). Please note a certified extract from the Population Register is acceptable for those born or married in Sweden.
  • If these documents are not in English, you must also submit a certified English version of the originals, translated by a registered translator.
  • A certified copy of your photo identification, such as your driver's licence, or the original copy of your passport from another country or your college identification card. You can get it certified by the person who witnesses your application form.
  • An original document showing proof of your name, such as a pay slip, college registration correspondence or social welfare receipts.
  • An original document showing proof of your address, such as a utility bill, bank statement or official correspondence from a public or private sector organisation.

Further documents are required in certain cases, please select from the option(s) below for information if:

If you were born outside Ireland to a parent born on the island of Ireland, you will also need:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • The long-form birth certificate and civil marriage certificate (if applicable) of your Irish-born parent.

If the birth/marriage certificates are not in English, you must submit a certified English version of the original, translated by a registered translator.

If neither of your parents were born in Ireland but you can claim Irish Citizenship by descent, you will also need:

  • Your original foreign birth registration certificate. Please see the citizenship section if you need to apply for this certificate.

If you are a naturalised Irish Citizen, you will also need:

  • Your original naturalisation certificate. Please see the citizenship section for more information on this certificate
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

If the birth/marriage certificate is not in English, you must also submit certified English versions of the originals, translated by a registered translator.

Born Abroad and adopted under Irish Law

  • Your certificate of entry by the Adoption Authority of Ireland in the Register of Foreign Adoptions.
  • Your original civil marriage certificate (if you've changed your surname).
  • A document that proves your adoptive parent was an Irish citizen at the time of your adoption, such as a long form birth certificate or an Irish passport.

Post-Nuptial Citizen

  • Your original post-nuptial certificate.
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

What are the guidelines for passport photographs?

  • Minimum: 35mm x 45mm
  • Maximum: 38mm x 50mm

Lighting and focus

  • Photos must be in sharp focus and correctly exposed
  • Shadows from the head must NOT appear in the background
  • Good colour balance and natural skin tones are essential
  • 'Red eye' in photographs is not acceptable
  • A clear contrast is needed between facial features and background

Photo quality

  • Photos must be printed on photo-quality paper at a high resolution
  • There should be no ink marks or creases
  • Digital enhancements or changes are not acceptable
  • The reverse of the photos must be white and unglazed
  • Black and white photos are recommended as they're digitally printed onto the passport in black and white. But we also accept colour photos.

Passport photo do's and don't's

Pose

  • Do centre your head in the photo
  • Do look directly at the camera
  • Do make sure your facial features are clearly visible, from the bottom of your chin to the crown of your head
  • Don't tilt your head up/down or left/right

Expression

  • Do keep your facial expressions neutral (no raised eyebrows, frowns)
  • Do keep both eyes open and your mouth closed
  • Don't smile

Glasses, head covers and clothing

  • Do wear your glasses (if you normally wear them) but make sure there's no reflection on the lenses and the frames don't obscure your eyes
  • Don't wear sunglasses or glasses with tinted lenses, unless they're prescription
  • Don't wear a head covering unless it's for religious or medical reasons
  • Don't wear a uniform, civil or military (e.g. showing epaulettes, insignia)

Infants

Infants or very young children who can't support themselves should be photographed lying down on a plain, white surface. No one else should appear in the photo, so make sure that hands or arms used to support the child are not visible.

People with disabilities

If you have a disability that prevents you meeting all of these requirements, contact us and we will offer you further advice.

Witnessing in Sweden

Identification (Section 9 of your application form)

Consent of parents/guardians (Section 7 of your application form)

Lost, stolen or damaged passports (Section 6 of your application form)

Identification

A member of one of the professions listed below can witness your passport application form as long as they are satisfied as to your identify and that your four photos are a true likeness of you. Make sure you bring photo identification with you and be aware that the witness may ask you for more proof of identification - this is at their discretion.

  • Police officer
  • Member of clergy
  • Medical doctor
  • Lawyer
  • Bank manager/assistant bank manager
  • Elected public representative
  • Notary public/commissioner for oaths
  • School principal/vice principal
  • Accountant
  • Teacher
  • Vet
  • Nurse
  • Physiotherapist
  • Speech Therapist
  • Lecturer
  • Credit Union Manager
  • Pharmacist
  • Chartered Engineer

You must:

  • Sign Section 8 of the form in the presence of the witness. Everyone aged seven and over must sign their own form.

The witness must:

  • Complete Section 9 of the form, including a work landline phone number - mobile phone numbers will not be accepted
  • Insert the form number from Section 9 on the back of two of your four photos
  • Sign and stamp the back of those two photos

Remember...

Your application form is only valid for six months from the date your witness signs Section 9.

Consent of parents or guardians

This is an additional requirement for children. Everyone under the age of 18 must have the consent of their parents/guardians to get a passport and this consent must be witnessed.

The only exception to this is if the child is married.

Parents/guardians must:

  • Fill in and sign the relevant part of Section 7 of the passport application form in the presence of a listed witness
  • Find out what to do if both parents/guardians are unable to sign Section 7
  • This is the same witness list as the Section 9 identification requirement.

The witness must:

  • Complete, sign and stamp Section 7, including a work landline telephone number - mobile telephone numbers are not acceptable
  • Sign each column separately if they witness both parents/guardians' signatures

Lost/stolen and damaged passports

If your passport has been lost, stolen or damaged, you must:

  • Complete Section 6 of the application form, explaining how your previous passport was lost, stolen or damaged
  • Have it witnessed and stamped by a police officer and have the same police officer witness Section 9 of your application

If you lose two or more passports, it may restrict the period of validity for your next passport and it may not be possible to receive your passport in less than 10 working days.

Remember...

Do not, under any circumstances, try to travel on a passport that has been reported as lost or stolen.

The fee depends on the type of passport you apply for:

Please note that passport fees have recently been updated. Effective from 30 March, 2017, the following fees will be charged:

Adult 10 year

910 SEK

Adult large 10 year

1 200 SEK

Minor, age 0 – 17 years, 5 year passport

435 SEK

Emergency Travel Document*

290 SEK

Additional Fees

 

Out of hours fee**

770 SEK

Passport Certification Fee***

385 SEK

*This fee applies to both Emergency Travel Certificates and emergency passports.

**The fee is additional to the fee for the passport itself.

***This a standard consular fee that is charged for the verification or certification of any document

We do not accept credit or debit cards. The Embassy accepts cash only.

Fees can also be paid by bank transfer to our bank giro account:

Account Name - Embassy of Ireland
Bank – SEB
Bank giro number: 694-0134
IBAN - SE8950000000052551012090
BIC – ESSESESS

If you choose to pay by bank transfer please include a copy of the bank transfer counterfoil slip with your application.

Cash payments are only accepted if passport applicant applies personally at the Embassy; please do not send cash in postal application.

Where to apply

The Embassy of Ireland Passport Section Stockholm is located at:

Hovslagargatan 5

111 48 Stockholm

Tel: 08-54504040, Fax: 08 - 6601353 or Email Us

The Passport Section is open to the public from 09.30 - 12.30 and 14.00-16.00 Monday to Friday

Passport applications can be delivered by post without coming to the Embassy. The postal address is:

Embassy of Ireland

Passport Section

PO Box 10326

10055 Stockholm

We would encourage you to consult the relevant section of our website regarding the service you require before contacting the Embassy. Passport application forms can be ordered online.

If you choose to post your application, we strongly recommend that you use registered mail or a reputable courier service. The Embassy cannot be held responsible for applications or documents lost in transit.

Remember....

Read all sections of the passport application form to make sure you've filled it out correctly, including photo requirements and how to get it witnessed properly.