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Temporary Office Manager opportunity at the Consulate

Office Manager, Boston

The Consulate General of Ireland in Boston represents and promotes Ireland in five states of New England.

The Consulate’s functions include economic and political work, consular affairs, and engagement with the large Irish and Irish American communities in Massachusetts, Rhode Island, New Hampshire, Vermont and Maine.

The Consulate is seeking a dynamic and highly-motivated officer for the position of Office Manager to manage the day-to-day operation of the Consulate and to represent and promote Ireland in our region of responsibility.

The Office Manager will report directly to the Consul General. He/she will require strong communications skills and the ability to work under pressure in a busy working environment. The post will provide the successful candidate with experience of working in a diplomatic representation.

Role

  • Assist Consul General with management of Consulate team and output 
  • Oversee the provision of consular services to Irish citizens 
  • Promote the Consulate’s profile regionally and communicate Ireland and Irish issues to different audiences 
  • Represent the Consul General/Consulate as required
  • Establish relations with key civil society, academic, political, media, economic and Irish community contacts 
  • Arrange and support high-level inward and outward visits 
  • Manage promotional, cultural and consular projects 
  • Provide out-of-hours cover for the Consulate. 
  • Report and prepare briefs on economic, political and other issues 
  • Assist in identifying economic development opportunities
  • Support other activities of the Consulate as required

Eligibility:

Candidates ust have a permanent, legal right to reside and work in the USA and will be subject to US employment and taxation law.    

Position details

Start date: Immediate
Location:  Consulate General of Ireland, Boston
Contract duration:  Fixed term temporary contract of up to 10 months (to cover Maternity Leave)
Starting salary: US $45,000 gross per annum starting salary
Working hours: 40 hours per week - the officer will also be required to provide emergency cover outside of normal office hours
Annual Leave: 20 days per annum and public holidays and time-in-lieu for occasional weekend work

Minimum requirements and experience

  • University degree 
  • Minimum of 2 years’ professional experience in a management role, ideally one that includes all of the competencies outlined under ‘Role’ 
  • Proven communications and networking skills 
  • Strong knowledge of Irish and American political and economic issues, and international relations 
  • Permanent legal right to reside and work in the USA (for US Citizens – US passport, US birth certificate or US naturalization; for Permanent Residents - Green Card)

How to apply

Candidates should submit:

  •  A resumé of not more than two pages and a covering letter of not more than 600 words by email to bostoncongen[at]dfa[dot]ie with the subject line ‘Office Manager Application’
  • In their applications, candidates should highlight relevant professional experience that demonstrates the competencies outlined in ‘Role’ and ‘Minimum requirements and experience’ above
  • Closing date 5pm (Central) on Friday, June 2, 2017.
  • The submission of non-requested information (photographs, certificates or any other large files) will disqualify. 

By submitting information electronically, parties accept that data may not be fully secure. Parties may alternatively send their submissions by post to:

Consulate General of Ireland,
535 Boylston Street
Boston, MA 02116
USA

Any personal information submitted to us will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts.

A shortlist of candidates will be prepared on the basis of qualifications and professional experience relevant to the post and these candidates will be called for an interview. All shortlisted candidates will be required to present the name of at least one manager with whom they have worked within the past two years as a reference.

Information on the post is being communicated publicly through the Consulate’s web and social media channels; the Consulate cannot provide responses to individual phone/e-mail queries received regarding the post/application process. Canvassing Consulate staff will disqualify candidates.

 The Consulate of Ireland regrets that it will not be able to acknowledge applications received or provide feedback to applicants at any stage of the application/interview process due to the likely high volume of applications received.  Only short-listed candidates will be contacted.