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How to apply for a Passport

Irish Citizens who are over 18, and have previously held an Irish Passport can now apply for their Passport Book and/or Passport Card online at https://www.dfa.ie/passportonline/.

If you are not eligible, or do not wish, to apply online, our How to Apply for a Passport Guide takes you through each step of your Irish Passport application. The guide will answer some of the most common questions like:

Application Forms

If you are resident in Shanghai, Jiangsu, Jiangxi, Zhejiang or Anhui, you should submit an APS2 application form to the Consulate General of Ireland in Shanghai.

APS2 forms are available:

  • By contacting us. You should send your address in Chinese characters, and your mobile telephone number. The form will be sent to you by courier (charges of around 30 RMB must be paid on delivery).
  • By collecting a form from the Consulate offices in Shanghai.

Documentation

You will need to include:

  • A completed and witnessed APS2 application form. See the "Application Forms" tab for information on how to get a form
  • 4 Passport Photographs (2 witnessed) - The photograph requirements of the Passport Office are very specific and are unfamiliar to Chinese photographers. Make sure you bring the photograph guidelines with you to the photographer and check the photos against the template provided.  For more information on photos, you can refer to the guidelines included in the APS2 form or on the Photographs Tab.
  • Previous passport if you have had one
  • Long form birth certificate. This must be included for all under 18s and for adults if you have lost your passport, or if applying for your first passport.
  • Civil Marriage Certificate (if you are changing your name)
  • Additional documents for first and/or lost passport applications. See below for information.

If you are applying for an Irish passport for the first time or have lost your passport you need to include the following:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • If these documents are not in English or in Irish, you must also submit a certified English version of the originals, translated by a registered translator.
  • A certified copy of your photo identification, such as your driver's licence, or the original copy of your passport from another country or your college identification card.  You can get it certified by the person who witnesses your application form.
  • An original document showing proof of your name, such as a pay slip, college registration correspondence or social welfare receipts.
  • An original document showing proof of your address, such as a utility bill, bank statement, official correspondence from a public or private sector organisation, registration document from the Entry-Exit Management Bureau.
  • A police report showing that you have reported the loss/theft of your passport to the police.

Further documents are required in certain cases, please select from the option(s) below for information if:

If you were born outside Ireland to a parent born on the island of Ireland, you will also need:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • The long-form birth certificate and civil marriage certificate (if applicable) of your Irish-born parent.

If the birth/marriage certificates are not in English, you must submit a certified English version of the original, translated by a registered translator.

If neither of your parents were born in Ireland but you can claim Irish Citizenship by descent, you will also need:

  • Your original foreign birth registration certificate. Please see the citizenship section if you need to apply for this certificate.
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

If you are a naturalised Irish Citizen, you will also need:

  • Your original naturalisation certificate. Please see the citizenship section for more information on this certificate
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

If the birth/marriage certificate is not in English, you must also submit certified English versions of the originals, translated by a registered translator.

Born Abroad and adopted under Irish Law

  • Your certificate of entry by the Adoption Authority of Ireland in the Register of Foreign Adoptions.
  • Your original civil marriage certificate (if you've changed your surname).
  • A document that proves your adoptive parent was an Irish citizen at the time of your adoption, such as a long form birth certificate or an Irish passport.

Post-Nuptial Citizen

  • Your original post-nuptial certificate.
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

Photo Guidelines

Note: The photograph requirements of the Passport Office are very specific and are unfamiliar to Chinese photographers. Make sure you bring the photograph guidelines with you to the photographer and check the photos against the template provided.

Size

  • Minimum: 35mm x 45mm
  • Maximum: 38mm x 50mm

Lighting and focus

  • Photos must be in sharp focus and correctly exposed
  • Shadows from the head must NOT appear in the background
  • Good colour balance and natural skin tones are essential
  • 'Red eye' in photographs is not acceptable
  • A clear contrast is needed between facial features and background

Photo quality

  • Photos must be printed on photo-quality paper at a high resolution
  • There should be no ink marks or creases
  • Digital enhancements or changes are not acceptable
  • The reverse of the photos must be white and unglazed
  • Black and white photos are recommended as they're digitally printed onto the passport in black and white, but we also accept colour photos

Passport photo do's and don't's

Pose

  • Do centre your head in the photo
  • Do look directly at the camera
  • Do make sure your facial features are clearly visible, from the bottom of your chin to the crown of your head
  • Don't tilt your head up/down or left/right

Expression

  • Do keep your facial expressions neutral (no raised eyebrows, frowns)
  • Do keep both eyes open and your mouth closed
  • Don't smile

Glasses, head covers and clothing

  • Do wear your glasses (if you normally wear them) but make sure there's no reflection on the lenses and the frames don't obscure your eyes
  • Don't wear sunglasses or glasses with tinted lenses, unless they're prescription
  • Don't wear a head covering unless it's for religious or medical reasons
  • Don't wear a uniform, civil or military (e.g. showing epaulettes, insignia)

Infants

Infants or very young children who can't support themselves should be photographed lying down on a plain, white surface. No one else should appear in the photo, so make sure that hands or arms used to support the child are not visible.

People with Disabilities

If you have a disability that prevents you meeting all of these requirements, contact us and we will offer you further advice.

How to get your passport application witnessed

Identification

A member of one of the professions listed in section 7 (for minors) and section 9 (for adults) of the APS2 Form can witness your passport application form as long as they are satisfied as to your identify and that your four photos are a true likeness of you. Make sure you bring photo identification with you and be aware that the witness may ask you for more proof of identification - this is at their discretion. 

  • Police officer
  • Member of clergy
  • Medical doctor
  • Lawyer
  • Bank manager/assistant bank manager 
  • Elected public representative
  • Peace commissioner
  • School principal/vice principal
  • Accountant

You must:

  • Sign Section 8 of the form in the presence of the witness. Everyone aged seven and over must sign their own form

The witness must:

  • Complete Section 9 of the form, including a work landline phone number - mobile phone numbers will not be accepted
  • Insert the form number from Section 9 on the back of two of your four photos
  • Sign and stamp the back of those two photos

Remember...

Your application form is only valid for six months from the date your witness signs Section 9.

Consent of parents or guardians

This is an additional requirement for children. Everyone under the age of 18 must have the consent of their parents/guardians to get a passport and this consent must be witnessed.

The only exception to this is if the child is married.

Please note that applications for children who are under seven (i.e. when a parent or legal guardian must sign in place of the child) must be submitted by a parent or legal guardian. One of the parents (or a legal guardian, in cases where the child does not have parents) must be in China to submit the application.

Parents/guardians must:

  • Fill in and sign the relevant part of Section 7 of the passport application form in the presence of a listed witness
  • Find out what to do if both parents/guardians are unable to sign Section 7.
  • This is the same witness list as the Section 9 identification requirement.

The witness must:

  • Complete, sign and stamp Section 7, including a work landline telephone number - mobile telephone numbers are not acceptable
  • Sign each column separately if they witness both parents/guardians' signatures

Lost/stolen and damaged passports

If your passport has been lost, stolen or damaged, you must:

  • Complete Section 6 of the application form, explaining how your previous passport was lost, stolen or damaged
  • Have it witnessed and stamped by the same person who witnessed Section 9 of your application

If you lose two or more passports, it may restrict the period of validity for your next passport and it may not be possible to receive your passport in less than 10 working days.

Fees and Where to apply

Fees

The fee depends on the type of passport you apply for:

Fees are effective from 30 March 2017

Service Type Fees (Euro) Fees (RMB)
Adult 10 year €95 705
Adult large 10 year €125 930
5-year passport for those under 18 years €45 335
Emergency Travel Document* €30 225
Additional Fees    
Out of hours fee** €80 595
Passport Certification Fee*** €40 295

Online

  • Standard 10-year passport is €80
  • Large 66-page, 10-year passport is €110
  • Passport card is €35
  • Standard passport plus passport card is €105
  • Large passport plus passport card is €135

*This fee applies to both Emergency Travel Certificates and emergency passports.

**The fee is additional to the fee for the passport itself.

***This a standard consular fee that is charged for the verification or certification of any document

Emergency Passports

Please contact us if you think you need an emergency passport. You should note that in order to exit China on a new passport, you must apply to your local Entry-Exit Management Bureau for an exit visa. This process takes at least five working days and the Embassy has no role in this.

Courier Fee

  • Courier fee – RMB30

Fees for Passport applications lodged in Shanghai may be paid in cash, by Chinese postal order or by bank draft. Please only pay in cash if you are paying directly at the Embassy.

Postal orders should be made out to: 爱尔兰领事馆 (The Consulate of Ireland). The applicants name and date of birth should be written in the comments at the bottom of the postal order.

Bank drafts must be made out to: Department of Foreign Affairs, Ireland. The applicants name and date of birth should be written on the back of the bank draft.

In the event the application is for a child please have the name of the buyer of the postal order or bank draft written on the back.

The Consulate cannot accept payment by personal cheque or Euro cash.

Where to apply

The Consulate General of Ireland in Shanghai is located at:

Consulate General of Ireland Shanghai, Suite 700A (West Tower), Shanghai Centre, 1376 Nanjing Road West, Shanghai 200040

Tel: +86 21 6010 1360
Fax: +86 21 6279 8739

Contact Us

The public office of the Consulate is open from Monday to Friday, 09:30-12:30 and from 13:30-16:30.  If you choose to post your application, we strongly recommend that you use registered mail or a reputable courier service. The Consulate cannot be held responsible for applications or documents lost in transit.

Remember....

Read all sections of the passport application form to make sure you've filled it out correctly, including photo requirements and how to get it witnessed properly.