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How to apply for a Passport

Our How to Apply for a Passport Guide takes you through each step of your Irish Passport application. Please note that applicants from New South Wales must apply through the Consulate General of Ireland in Sydney. Applicants from Western Australia can apply through the Honorary Consulate of Ireland in Perth.

This guide will answer some of the most common questions like:

  • what form you need and where to get one
  • documents you need to include
  • photograph requirements
  • witnessing an application form
  • how to submit it
  • passport fees

 

Application Forms

If you are resident in Australia you need to use an APS2 application form.

APS2 forms can be obtained by contacting us.

Applicants from New South Wales should contact the Consulate General in Sydney.

Application forms can also be picked up from these locations‌ around Australia, New Zealand, Fiji, and the Solomon Islands.

Requests for application forms only need to be made once either by email or phone, not both. If after 8 working days you have not received your application, please make a second request with the subject line ‘second request’.

Documentation

You will need to include:

  • A completed and witnessed APS2 application form. See the "Application Forms" tab for information on how to get a form
  • 4 Passport Photographs (2 witnessed)
  • Previous passport if you have had one
  • Long form birth certificate. This must be included for all under 18s and for adults if you have lost your passport, or if applying for your first passport.
  • Civil Marriage Certificate (if you are changing your name)
  • Additional documents for first and/or lost passport applications. See below for information.
  • Self addressed registered mail envelope for the return of your documents and new passport from the Embassy.

 Don’t forget to note the Australia Post number in case you need to track it later.

If you are applying for an Irish passport for the first time; or are applying to replace a passport issued prior to 2002; or have lost your passport; you need to include the following:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • If these documents are not in English or in Irish, you must also submit a certified English version of the originals, translated by a registered translator.
  • A certified copy of your photo identification, such as your driver's licence, or the original copy of your passport from another country or your college identification card.You can get it certified by the person who witnesses your application form.
  • An original document showing proof of your name, such as a pay slip, college registration correspondence or social welfare receipts.
  • An original document showing proof of your address, such as a utility bill, bank statement or official correspondence from a public or private sector organisation.

Further documents are required in certain cases, please select from the option(s) below for information if:

If you were born outside Ireland to a parent born on the island of Ireland, you will also need:

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • The long-form birth certificate and civil marriage certificate (if applicable) of your Irish-born parent.

If the birth/marriage certificates are not in English, you must submit a certified English version of the original, translated by a registered translator.

If neither of your parents were born in Ireland but you can claim Irish Citizenship by descent, you will also need:

  • Your original foreign birth registration certificate. Please see the citizenship section if you need to apply for this certificate.

If you are a naturalised Irish Citizen, you will also need:

  • Your original naturalisation certificate. Please see the citizenship section for more information on this certificate
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

If the birth/marriage certificate is not in English, you must also submit certified English versions of the originals, translated by a registered translator.

Born Abroad and adopted under Irish Law

  • Your certificate of entry by the Adoption Authority of Ireland in the Register of Foreign Adoptions.
  • Your original civil marriage certificate (if you've changed your surname).
  • A document that proves your adoptive parent was an Irish citizen at the time of your adoption, such as a long form birth certificate or an Irish passport.

Post-Nuptial Citizen

  • Your original post-nuptial certificate.
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

 

Photo Guidelines

Please note that the Irish requirements are not the same as the requirements for an Australian passport so do not rely on the photographer to be familiar with them. We recommend that you use a digital photograph shop where photographs can be more easily produced to our specifications. In addition to the instructions below, there is an information insert with the Passport Application form which you should bring with you to show the photographer.

What are the guidelines for passport photographs?

Size

  • Minimum: 35mm x 45mm
  • Maximum: 38mm x 50mm

Lighting and focus

  • Photos must be in sharp focus and correctly exposed
  • Shadows from the head must NOT appear in the background
  • Good colour balance and natural skin tones are essential
  • 'Red eye' in photographs is not acceptable
  • A clear contrast is needed between facial features and background

Photo quality

  • Photos must be printed on photo-quality paper at a high resolution
  • There should be no ink marks or creases
  • Digital enhancements or changes are not acceptable
  • The reverse of the photos must be white and unglazed
  • Black and white photos are recommended as they're digitally printed onto the passport in black and white. But we also accept colour photos.

Passport photo dos and don'ts

Pose

  • Do centre your head in the photo
  • Do look directly at the camera
  • Do make sure your facial features are clearly visible, from the bottom of your chin to the crown of your head
  • Don't tilt your head up/down or left/right

Expression

  • Do keep your facial expressions neutral (no raised eyebrows, frowns)
  • Do keep both eyes open and your mouth closed
  • Don't smile

Glasses, head covers and clothing

  • Do wear your glasses (if you normally wear them) but make sure there's no reflection on the lenses and the frames don't obscure your eyes
  • Don't wear sunglasses or glasses with tinted lenses, unless they're prescription
  • Don't wear a head covering unless it's for religious or medical reasons
  • Don't wear a uniform, civil or military (eg showing epaulettes, insignia)

Infants

Infants or very young children who can't support themselves should be photographed lying down on a plain, white surface. No one else should appear in the photo, so make sure that hands or arms used to support the child are not visible.

People with disabilities

If you have a disability that prevents you meeting all of these requirements, contact us and we will offer you further advice.

How to get your passport application witnessed

Witnessing in Australia

Identification (Section 9 of your application form)

Consent of parents/guardians (Section 7 of your application form)

Lost, stolen or damaged passports (Section 6 of your application form)

Identification

A member of one of the professions listed below can witness your passport application form as long as they are satisfied as to your identify and that your four photos are a true likeness of you. Make sure you bring photo identification with you and be aware that the witness may ask you for more proof of identification - this is at their discretion.

  • Accountant
  • Bank manager/assistant bank manager
  • Chartered Engineers
  • Credit Union Manager
  • Dentist
  • Elected public representative
  • Justice of the Peace
  • Lawyer
  • Lecturers
  • Medical doctor
  • Member of clergy
  • Notary public/ commissioner for oaths
  • Nurse
  • Pharmacist
  • Police Officer
  • Physiotherapist
  • School principal/vice principal
  • Speech Therapist
  • Teachers
  • Vet

You must:

  • Sign Section 8 of the form in the presence of the witness. Everyone aged seven and over must sign their own form.

The witness must:

  • Complete Section 9 of the form, including a work landline phone number - mobile phone numbers will not be accepted
  • Insert the form number from Section 9 on the back of two of your four photos
  • Sign and stamp the back of those two photos

Remember...

Your application form is only valid for six months from the date your witness signs Section 9.

Consent of parents or guardians

This is an additional requirement for children. Everyone under the age of 18 must have the consent of their parents/guardians to get a passport and this consent must be witnessed.

The only exception to this is if the child is married.

Parents/guardians must:

  • Fill in and sign the relevant part of Section 7 of the passport application form in the presence of a listed witness
  • This is the same witness list as the Section 9 identification requirement.
  • The witness to the consent must be from the list of professions given at top of page and the witness must know you personally or professionally (or you may be identified to them by someone else whom you both know).
  • Find out what to do if both parents/guardians are unable to sign Section 7

The witness must:

  • Complete, sign and stamp Section 7, including a work landline telephone number - mobile telephone numbers are not acceptable
  • Sign each column separately if they witness both parents/guardians' signatures

Lost/stolen and damaged passports

If your passport has been lost, stolen or damaged, you must:

  • Complete Section 6 of the application form, explaining how your previous passport was lost, stolen or damaged
  • Have it witnessed and stamped by a police officer and have the same police officer witness Section 9 of your application

If you lose two or more passports, it may restrict the period of validity for your next passport and it may delay the processing of your new passport.

Remember...

Do not, under any circumstances, try to travel on a passport that has been reported as lost or stolen.

Fees and Where to apply

 

Where to Apply

The Embassy accepts applications from residents in Australia.

Those resident in New South Wales should apply through the Consulate General in Sydney.

Those resident in Western Australia may apply through the Honorary Consulate in Perth.

All others should apply through the Embassy.

Application should be sent to:

Embassy of Ireland
Passport Office
20 Arkana Street
Yarralumla
ACT 2600

You can also submit your application in person during office hours. If posting your application, we strongly recommend you to use registered mail or a reputable courier service. The Embassy cannot be held responsible for applications or documents lost in transit.

Applicants from New Zealand should apply through the Honorary Consulate General in Auckland.

Fees

Passport Fees - Effective 30 March 2017

NOTE: Cash is not accepted

Regular Passport Services

Fee in AUD

Service

Standard Adult Passport (10 year validity, 34 pages)

$140

Large Adult Passport (10 year validity, 66 pages)

$185

Minor's Passport (5 year validity, 34 pages, age 0 - 17)

$65

Passport Certification Fee

$60

In cases of genuine emergency, the Embassy can produce emergency travel documents which are non-biometric and are of limited validity. An application for a full passport is required and the fees below are in addition to the fee for a full passport. Please contact the Embassy for further details.

Emergency Passport Services

Fee in AUD

Service

Emergency Travel Document

$45

Out of Hours Fee

$120

Payment

For those making an application through the Embassy in Canberra, payment can be made by Money Order (from Australia Post), Bank Cheque, in Australian dollars, or Electronic Funds Transfer (EFT). Money Orders or Bank Cheques should be made payable to "Embassy of Ireland".

For those making an application through the Consulates in Sydney, Perth, or Auckland, please refer to their websites for payment details.

Details for payment by bank (EFT) transfer for applicants through the Embassy only are given below. Please ensure that you include your full name in the observation entry. Please print off a copy of the receipt and attach it to your passport application as proof of payment.

BANK Account Name: Department of Foreign Affairs

BANK Address: Commonwealth Bank, Level 1, Bank House, Cnr London Cct and Ainslie Ave, ACT

BSB: 062900

Account number: 10894026

Description: Full name and date of birth (e.g. John Murphy 14/01/1989)

Credit Card - We regret that due to a change in the regulations relating to credit card processing, we cannot accept credit card payments. You should NOT enter credit card details in section 1 of the passport application form.

Postage and collection

If you wish your passport to be returned to you by post, you are required to provide a self-addressed Express post PLASTIC satchel with signature on delivery sticker attached (available from any Australia Post outlet) or registered post envelope of appropriate size for the return of your new passports and original documents.

Pre-stamped envelopes or express post paper envelopes are NOT acceptable. Paper envelopes are not recommended by Australia Post for sending passports as they can be damaged easily in the mailing system. Satchels without signature on delivery stickers are left in letterboxes from which theft can occur. The signature on delivery sticker ensures that if you are not at home to sign for your passport it will be held at your local post office for you to pick up.

Remember....

Read all sections of the passport application form to make sure you've filled it out correctly, including photo requirements and how to get it witnessed properly.