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Online Applications

Consent of guardians

Lost, stolen or damaged passports

Paper Applications

Identification

Consent of parents of guardians

Lost, stolen or damages passports

Witnessing an online application

For adult online applications made through the Online Passport Renewal Service there is no need to have a witness verify your identity.

Online applications for children require verification of identity and the consent of all legal guardians to be witnessed. For verification of identity, a witness must sign the relevant part of the Child Passport Identity and Consent Form. This form can be printed at the end of the online process. See the next section for a list of suitable witnesses for verifying identity and consent.

Consent of guardians

Passport applications for children under the age of 18 need the consent of all guardians.

All guardians need to sign the relevant part of the Child Passport Identity and Consent Form in the presence of a suitable witness. This form can be printed off at the end of the online process.

The guardian(s) must accompany the child to an appropriate witness for signature. This witness must witness the signature of the guardian(s) which give consent. Please ensure you read all sections of the application form carefully.

A member of one of the professions listed below can witness the Child Passport Identity and Consent Form as long as they are personally known to you. Witnesses must be satisfied as to your identity and your child’s identify and that the photo of your child is a true likeness of them.

Choose your witness carefully. Before processing your application, we will contact your witness to verify your identity and that of your child.

Your witness must be resident in Great Britain and please ensure your witness will be contactable at the landline phone number provided on the form between the hours of 09.00 and 17.00 Monday to Friday, all year round. If your witness cannot be reached during regular office hours at the landline phone number provided, your application will be delayed. Mobile phone numbers are not acceptable.

Your application must be submitted within 6 months of the date on which it has been witnessed.

Guardians must:

  • sign the relevant part of the Child Passport Identity and Consent Form in the presence of a suitable witness (see list below)

The witness must:

  • complete, sign and stamp the relevant sections of the Child Passport Identity and Consent Form. If the witness does not have an official stamp, a business card or signed letterhead should be provided with the passport application.
  • sign each section separately if they witness both parents’/guardians’ signatures.
  • include a work landline phone number. Mobile phone numbers will not be accepted.

Your witness can be a:

Police Officer
CEO/Manager of Irish Centre in Great Britain
School principal/vice principal / Teacher, School Secretary, Pre-school manager, Montessori teacher
Member of clergy
Medical doctor
Lawyer
Bank manager/assistant bank manager or Credit Union Manager or Assistant Manager
Elected public representative
Notary public/ commissioner for oaths
Peace commissioner
Accountant
Dentist
Vet
Nurse
Physiotherapist
Speech Therapist
Lecturer
Pharmacist
Chartered Engineer

For further guidance on guardianship and consent.

Lost, stolen or damaged passports

You must report the loss or theft of your passport to the Passport Office in London. To get a new passport you will need to submit a new application.

When applying via the Online Passport Renewal Service, please indicate that the passport was lost, stolen or damaged in the relevant section of the application web-page. There is no need for additional witnessing for online applications.

If your passport has been lost or stolen you should inform the Passport Service, even if you don’t need a replacement. If you lose two or more passports, the Passport Service may restrict the period of validity for your next passport and it may not be possible to receive your passport in less than 10 working days.

Do not, under any circumstances, try to travel on a passport that has been reported as lost or stolen.

Further information on lost, stolen or damaged passports.

Witnessing a paper application

Identification

A member of one of the professions listed below can witness your passport application form as long as they are satisfied as to your identify and that your four photos are a true likeness of you.

Make sure you bring photo identification with you and be aware that the witness may ask you for more proof of identification; this is at their discretion.

Police officer
CEO/Manager Irish Center in Great Britain
School principal/vice principal / Teacher, School Secretary, Pre-school manager, Montessori teacher
Member of clergy
Medical doctor
Lawyer
Bank manager/assistant bank manager or Credit Union Manager or Assistant Manager
Elected public representative
Notary public/ commissioner for oaths
Peace commissioner
Accountant
Dentist
Vet
Nurse
Physiotherapist
Speech Therapist
Lecturer
Pharmacist
Chartered Engineer

You must:

  • Sign Section 8 of the form in the presence of the witness. Applicants aged seven or over must sign this part of the form themselves.

The witness must:

Date, stamp and sign the back of the photographs and write the 8-digit form number provided at Section 9 on the back of two of your four photos.

Your witness must be resident in Great Britain and please ensure your witness will be contactable at the landline phone number provided on the form between the hours of 09.00 and 17.00 Monday to Friday, all year round. If your witness cannot be reached during regular office hours at the landline phone number provided, your application will be delayed. Mobile phone numbers are not acceptable.

If we cannot make contact with your witness because of school holidays, annual leave or because they are too busy to answer the phone, your application will be delayed until we can get in touch with them.

Remember…

Your application form is only valid for six months from the date your witness signs Section 9.

Consent of parents or guardians

Passport applications for children under the age of 18 need the consent of all guardians.

All guardians must fill in and sign the relevant part of Section 7 of the application form in the presence of a suitable witness.

The guardian(s) must accompany the child to an appropriate witness for signature. This witness must witness the signature of the guardian(s) which give consent. Please ensure you read all sections of the application form carefully.

A member of one of the professions listed in the section above can witness section 7 of your passport application form as long as they are personally know to you. Witnesses must be satisfied as to your identity and your child’s identify and that the photo of your child is a true likeness of them.

Choose your witness carefully. Before processing your application, we will contact your witness to verify your identity and that of your child.

Please ensure your witness will be contactable at the landline phone number provided on the form. If your witness cannot be reached during regular office hours at the landline phone number provided, your application will be delayed.

Parents/ guardians must:

  • Fill in and sign the relevant part of Section 7 of the passport application form in the presence of a listed witness. Find out what to do if both parents/guardians are unable to sign Section 7.

The witness must:

  • Complete, sign and stamp Section 7, including a work landline telephone number. Mobile telephone numbers are not acceptable. If the witness does not have an official stamp, please include witnesses’ business card or signed letterhead with passport application.
  • Sign each column separately if they witness both parents/guardians’ signatures.

Lost, stolen or damaged passports

  • First, report the loss, theft or damage of your passport to the Passport Office in London.
  • To get a new passport you will need to submit a new application. The police report must be submitted with your passport application.

On the application form:

  • Complete Section 6 of the application form, explaining how your previous passport was lost, stolen or damaged and whether you have lost a previous passport or had a previous passport stolen or damaged.

Even if you don’t need a replacement passport you should inform the Passport Service of the loss or theft. If you lose two or more passports, it may restrict the period of validity for your next passport and it may not be possible to receive your passport in less than 15 working days.

Remember…

Do not, under any circumstances, try to travel on a passport that has been reported as lost or stolen.

Further information on lost, stolen or damaged passports.