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How to apply for a Passport

Irish Citizens in Poland who are over 18 and have previously held an Irish Passport can now apply for their Passport Book and/or Passport Card online.

If you are not eligible or do not wish to apply online, our How to Apply for a Passport Guide takes you through each step of your Irish Passport application. The guide will answer some of the most common questions like:

  • what form you need and where to get one
  • documents you need to include
  • photograph requirements
  • witnessing an application form
  • how to submit it
  • passport fees

Application Forms

If you are resident outside Ireland, you will need to use an APS2 application form. 

It is available in Irish (APS2G) and in English (APS2E), from the following locations:

Documentation

If applying to the Embassy of Ireland in Warsaw, you will need to include:

  • A completed and witnessed APS2 application form. See the "Application Forms" tab for information on how to get a form
  • 4 Passport Photographs (2 witnessed)
  • Previous passport if you have had one
  • Long form birth certificate. This must be included for all under 18s and for adults if you have lost your passport, or if applying for your first passport
  • Civil Marriage Certificate (if you are changing your name)
  • Additional documents for first and/or lost passport applications. See below for information.

If you are applying for an Irish passport for the first time or have lost your passport you need to include the following:

  • Your original long form birth certificate and your original civil marriage certificate (if you've changed your surname)
  • If these documents are not in English, you must also submit a certified translation of the originals to English
  • Photo identification, such as your driver's licence, or your passport of national ID card from another country
  • Two separate original documents showing proof of your name and address in Poland, such as a tax document, college registration correspondence or utility bill or bank statement.

Further documents are required in certain cases, please select from the option(s) below for information if:

If you were born outside Ireland to a parent born on the island of Ireland, you will also need: 

  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).
  • The long-form birth certificate and civil marriage certificate (if applicable) of your Irish-born parent.

If these documents are not in English, you must also submit a certified translation of the originals to English

If neither of your parents were born in Ireland but you can claim Irish Citizenship by descent, you will also need:

  • Your original foreign birth registration certificate. Please see the citizenship section if you need to apply for this certificate.

If you are a Naturalised Irish Citizen, you will also need:

  • Your original naturalisation certificate. Please see the citizenship section if you need to apply for this certificate
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

If these documents are not in English, you must also submit a certified translation of the originals to English.

Born Abroad and adopted under Irish Law.

  • Your certificate of entry by the Adoption Authority of Ireland in the Register of Foreign Adoptions
  • Your original civil marriage certificate (if you've changed your surname)
  • A document that proved your adoptive parent was an Irish citizen at the time of your adoption, such as a long form birth certificate or an Irish passport.

Post-Nuptial Citizen

  • Your original post-nuptial certificate
  • Your original long-form birth certificate and your original civil marriage certificate (if you've changed your surname).

 

Photograph requirements

Poor quality photographs are the main reason we have to reject passport applications. Bring these photo guidelines with you to your photographer to ensure that your photo complies fully with the requirements. 

Passport photo checklist

  1. Include 4 separate identical photos, no more than 6 months old with the passport application
  2. Make sure they meet our requirements (see below)
  3. Get the witness for your application to write the form number (found on Section 9 of the application) on the back of two of your four photos. They must also sign and stamp the back of those two photos.

Remember...

If you don’t make sure the witness signs, writes the form number and stamps on the back of two photos, you’ll have to submit a new application form and photos. 


Passport photo do's and don't's

Pose

  • Do centre your head in the photo
  • Do look directly at the camera
  • No hair across your face or eyes as eyes must be clearly visible
  • The background must be plain and light coloured
  • Do make sure your facial features are clearly visible, from the bottom of your chin to the crown of your head
  • Don’t tilt your head up/down or left/right

Expression

  • Do keep your facial expressions neutral (no raised eyebrows, frowns)
  • Do keep both eyes open and your mouth closed
  • Don’t smile

Glasses, head covers and clothing

  • Do wear your glasses (if you normally wear them) but make sure there’s no reflection on the lenses and the frames don’t obscure your eyes
  • If hair is covering the ears and ears are not visible, this is okay
  • Don’t wear sunglasses or glasses with tinted lenses, unless they’re prescription
  • Don’t wear a head covering unless it’s for religious reasons
  • Don’t wear a hair band.
  • Don’t wear a uniform, civil or military (e.g. showing epaulettes, insignia)

Passport photo requirements

Size

The photos should show a close up of your face and the top of your shoulders so that your face takes up between 70% and 80% of the frame

  • Minimum: 35mm x 45mm
  • Maximum: 38mm x 50mm

Lighting and focus

  • Photos must be in sharp focus and correctly exposed
  • Shadows from the head must not appear in the background
  • Good colour balance and natural skin tones are essential
  • ‘Red eye’ in photographs is not acceptable
  • A clear contrast is needed between facial features and background

Photo quality

  • Photos must be printed on photo-quality paper at a high resolution
  • There should be no ink marks or creases
  • Digital enhancements or changes are not acceptable
  • The reverse of the photos must be white and unglazed
  • Black and white photos are recommended as they’re digitally printed onto the passport in black and white. But we also accept colour photos.

Infants

Infants or very young children who can’t support themselves should be photographed lying down on a plain, white surface.

No one else should appear in the photo, so make sure that hands or arms used to support the child are not visible.


People with disabilities

If you have a disability that prevents you meeting all of these requirements, Contact us and we can advise you.


How to get your passport application witnessed

Witnesses are not required for online renewals. If you are not eligible or do not wish to apply online, you will need a witness to sign the APS2 application form.

Witnessing in Poland

Identification (Section 9 of your application form)

Consent of parents/guardians (Section 7 of your application form)

Lost, stolen or damaged passports (Section 6 of your application form)

Identification

A member of one of the professions listed below, who is not retired and works in Poland can witness your passport application form as long as they are satisfied as to your identity and that your four photos are a true likeness of you. Make sure you bring photo identification with you and be aware that the witness may ask you for more proof of identification - this is at their discretion.

  • Police officer
  • Member of clergy
  • Medical doctor
  • Lawyer
  • Bank manager/assistant bank manager
  • Elected public representative
  • Peace commissioner
  • School principal/vice principal
  • Accountant - in Poland Główny Księgowy

Please note: If you wish to have a Polish Public Notary witness your application form, please check whether they will actually sign the form. We can only accept correctly witnessed application forms, not separately printed letters of witness.

You must:

  • Sign Section 8 of the form in the presence of the witness. Everyone aged seven and over must sign their own form.

The witness must:

  • Complete section 9 of the form, including a work landline number - mobile phone numbers will not be accepted
  • Insert the form number from Section 9 on the back of two of your four photos
  • Sign and stamp the back of those two photos and write the form number on them.

Remember...

Your application form is only valid for six months from the date your witness signs Section 9.

Consent of parents or guardians

This is an additional requirement for children. Everyone under the age of 18 must have the consent of both of their parents/guardians to get a passport and this consent must be witnessed. The only exception to this is if the child is married (16 or 17 years old).

Parents/guardians must:

 

  • Fill in and sign the relevant part of Section 7 of the passport application form in the presence of a listed witness
  • Find out what to do if both parents/guardians are unable to sign Section 7
  • This is the same witness list as the Section 9 identification requirement.

The witness must:

 

  • Complete, sign and stamp Section 7, including a work landline telephone number - mobile telephone numbers are not acceptable
  • Sign each column separately if they witness both parents/guardians' signatures

Lost/stolen and damaged passports

If your passport has been lost, stolen or damaged, you must:

  • Complete Section 6 of the application form, explaining how your previous passport was lost, stolen or damaged
  • Have t witnessed and stamped by the same person who witnessed Section 9 of your application

Read our full guide on what to do if your passport has been lost or stolen in Poland

If you lose two or more passports, the period of validity for your next passport may be restricted, and the processing of your passport application may be delayed.

Remember...

Do not, under any circumstances, try to travel on a passport that has been reported lost or stolen.

 

 

Fees and Where to apply

Fees

Fees for online renewals are available on the Department's main website.

From 30 March 2017, the following fees apply for passport applications made through the Embassy:

Adult 10 year €95 430.00 PLN
Adult large 10 year €125 565.00 PLN
Minor, 5 year passport for under-18s €45 205.00 PLN
Emergency Travel Document* €30 135.00 PLN
Additional Fees  
Out of hours fee** €80 360.00 PLN
Passport Certification Fee*** €40 180.00 PLN

*This fee applies to both Emergency Travel Certificates and emergency passports.

**The fee is additional to the fee for the passport itself.

***This a standard consular fee that is charged for the verification or certification of any document

How do I pay?

Payment is by bank transfer. Credit or debit card payments cannot be accepted.

Bank account: Embassy of Ireland, ul. Mysia 5, 00-496 Warsaw

Bank: Citibank Handlowy, Poland

IBAN:

PL 14 1030 1061 0000 0000 3017 5034 – for transfers in PLN
PL 36 1030 1061 0000 0000 3017 5026 – for transfers in EUR
SWIFT/BIC code – CITIPLPX

Where to apply

You should send your application form and documents by registered post to:

Ambasada Irlandii
Passport Section
ul. Mysia 5
00-496 Warszawa

Contact Us

Postage

We strongly recommend that you use registered post or a reputable courier service. The Embassy cannot be held responsible for applications or documents lost in transit.

The Passport office is open to Monday, Wednesday and Friday from 9.30am to 12.30pm, and on Tuesdays and Thursdays 2.30pm to 4.30pm.

The best way of contacting the Passport Office is by email.

 

Remember....

Read all sections of the passport application form to make sure you've filled it out correctly, including photo requirements and how to get it witnessed properly.