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How to apply for a Passport

INTRODUCTION OF NEW ONLINE PASSPORT RENEWAL SERVICE FOR ADULT APPLICANTS, 30 MARCH 2017

Irish Citizens who are over 18, have held an Irish Passport and have not changed their name from their previous passport can now apply to renew their Passport online via the website of the Department of Foreign Affairs and Trade.

You will be asked to input your home address and your postal address, if different, on the online application form. Please bear in mind when inputting your postal address that your Passport Book must be signed for on delivery.

Please see the Department of Foreign Affairs and Trade website for full information, terms and conditions and the online application form.

Any queries regarding the new service can be emailed or by calling Tel: (+353) 1 6711633.

The current processing time for applications submitted via the Embassy (not online) is 4-6 weeks.

Please do not contact the Embassy to enquire about a passport application that has been submitted within the current processing time, unless in case of emergency.

Before filling out an application form for an Irish passport, please take some time to read carefully what is required in completing and submitting your application. All necessary information is set out on the application form and its accompanying explanatory material. Information is also available on the Embassy’s web-page.

Any applications that are incorrect or incomplete are sent back to the applicant directly by return post, indicating the error or omission and asking the applicant to resubmit the form correctly.

You should not make or confirm any travel arrangements until you are in receipt of a valid passport.

Application Forms

If you are resident in Canada, Jamaica or the Bahamas you need to use an APS2 application form. This is not the same form as the one used for applying within Ireland.

APS2 forms are available:

  • From the locations below
  • By contacting us (Please include your name and full postal address, and please state how many forms your require)
  • Completed applications should be sent to the Embassy of Ireland, Ottawa, and not to any of the other addresses listed below

Locations

ALBERTA

Irish Cultural Society Calgary
http://www.calgaryics.org
Applications available for collection from the foyer only when centre is open for an event.

Calgary (Alberta south of Red Deer)
Honorary Consul (Community, Cultural and Consular)
Ms. Deirdre Halferty
215 Glamorgan Place SW
Calgary, Alberta T3E 5B9
+ 1 403 813 5337
dhalferty@shaw.ca

Honorary Consulate of Ireland (Edmonton)
13 Glenmeadow Cres.
St. Albert, AB T8N 382
Contact: Ms. Doodie Cahill, Honorary Consul General of Ireland
Ph. 780-458-0810
Email: gtcahill@shaw.ca

Irish Sports and Social Society
http://www.edmontonirishclub.ca/
12546 - 126 Street
Edmonton, Alberta, T5L 0X3
Phone: 780- 453-2249
Email: edmontonirishclub@gmail.com
Passport Applications can be picked up during regular business hours

BRITISH COLUMBIA

Honorary Consulate of Ireland (Vancouver)
Suite 210-837 Beatty Street,
Vancouver, BC V6B 2M6
Contact: Mr. John P. Cheevers, Honorary Consul General of Ireland
Phone: 604-683-9233
Email:  IrishConsul@telus.net

Irish Heritage Society of Canada
Website: www.irishheritagesociety.ca
George McDonnell
Phone: 604 948 2885
Email: Crumlin@eastlink.ca

Irish Women's Network of BC
Website: www.irishwomenbc.net
Eilis Courtney
E-mail: irishwomensnetwork@gmail.com

NEW BRUNSWICK

Irish Canadian Cultural Association of New Brunswick: Fredericton, Saint John
http://www.newirelandnb.ca/
Contact:
Phone: 506-872-2761 
Email: irishroom@rogers.com

NEWFOUNDLAND AND LABRADOR

Honorary Consulate of Ireland (St. John’s)
95 Water Street, 2nd Floor
P.O. Box 5383, Stn. C
St. John's, NL A1C 5W2
Contact: Mr. Mark Dobbin, Honorary Consul of Ireland
Phone: 709-738-6280
Email: irishhonoraryconsul@killickcapital.com

NOVA SCOTIA

Honorary Consulate of Ireland (Halifax)
The Old Triangle
5136 Prince Street,
Halifax, NS B3J 1V9
Contact: Brian Doherty, Honorary Consul General of Ireland
Ph. 902-492-4900
Email: Brian@oldtriangle.com

D'Arcy McGee Chair of Irish Studies
Office of the Dean of Arts
Saint Mary's University
923 Robie Street
Halifax, NS B3H 3C3
902-420-5519
Email: irish.studies@smu.ca

ONTARIO

Embassy of Ireland

Suite 1105, 130 Albert St., Ottawa, ON, K1P 5G4

Almonte Celtfest
Website: http://almonteceltfest.com
Old Town Hall, 14 Bridge Street, Almonte
Email: almonteceltfest.com

Brampton Irish Centre
http://www.bramptonirishcenter.com/
5 20 Strathearn Ave.
Brampton, ON L6T 4P7
Email: bramptonirishcentre@gmail.com

Irish Canadian Club
http://www.irishhamilton.com/IrishClub.html
389 Concession St.
Hamilton, ON L9A 1B8
Phone: 905 389 3222 
Email: irishcanadianclub@gmail.com

Irish Canadian Immigration Centre

The Eamonn O’Loghlin
Irish Canadian Immigration Centre
44 Victoria Street
Suite 1620
Toronto, ON
M5C 1Y2
416-603-9549
1-877-603-9549

Prince Edward Island

Benevolent Irish Society of Prince Edward Island
582 North River Road
Charlottetown
P.E.I.
http://www.benevolentirishsocietyofpei.com/
Email: goconnor@pei.sympatico.ca

QUEBEC

Honorary Consulate of Ireland (Montreal)
School of Canadian Irish Studies
Concordia University, Hall Building, 1001-11
1455 de Maisonneuve Ouest
Montreal, QC H3G 1M8
Contact: Dr. Michael Kenneally, Honorary Consul General of Ireland
Phone: 514-848-2424 ext 7389
Email: cdnirish@alcor.concordia.ca

United Irish Societies of Montreal
Email: publicrelations@montrealirishparade.com
Tel: 514-436-1512

St. Columban Irish
Website: http://www.stcolumban-irish.com/
Facebook: https://www.facebook.com/groups/2422702736/
c/o 2679 Wellington St
Montreal
Quebec H3K 1X8
Tel: 514-949-2710

SASKATCHEWAN

Regina Gaels
C/O Shannon's Pub & Grill
2118 Robinson St
Regina, SK
S4T 2P7

 

Documentation

You will need to include:

  • A completed and witnessed APS2 application form. See the "Application Forms" tab for information on how to get a form
  • 4 Passport Photographs (2 signed and stamped by an approved witness) and with the Form Number entered on the back. Please take care when submitting photos that the ink does not transfer to other photographs
  • Previous passport - if you have had one
  • Original Full Civil Birth Certificate giving details of parents. This must be included for all under 18s and for adults if you have lost your passport or if applying for your first passport or if you wish to have your birth certificate name recorded on the observation page of your new passport
  • Civil Marriage Certificate (if you are changing your name)
  • Additional documents will be required for first and/or lost passport applications. See below for information.

If you are applying for an Irish passport for the first time or have lost your passport you need to include the following:

  • Your original Full Civil Long Form Birth Certificate giving details of parents and your original civil marriage certificate (if you've changed your surname after marriage)
  • If these documents are not in English or in Irish, you must also submit a certified English version of the originals, translated by a registered translator.
  • The original of a passport from another country and another form of photographic identification, such as your driving licence, your residence permit or your work or student ID
  • An original document showing proof of your name, such as a pay slip, college registration correspondence or social welfare receipts
  • An original document showing proof of your address, such as a utility bill, bank statement or official correspondence from a public or private sector organisation
  • If you have lost your current Irish passport, please provide, where available, a photocopy of the lost passport or a photocopy of a previous Irish passport.

**Please bear in mind, it is not possible to expedite any application to replace a lost/stolen passport**

Further documents are require in certain cases, please select from the option(s) below for information if:

If you were born outside Ireland to a parent born on the island of Ireland, you will also need:

  • Your original Full Civil Birth Certificate giving details of parents and your original civil marriage certificate (if you've changed your surname)
  • The original Full Civil Birth Certificate and civil marriage certificate (if applicable) of your Irish-born parent
  • If the birth/marriage certificates are not in English, you must submit a certified English version of the original, translated by a registered translator.

If neither you nor your parents were born in Ireland but you can claim Irish Citizenship by descent, you will also need:

  • You original foreign birth registration certificate. Please see the citizenship section if you need to apply for this certificate.

If you are a naturalised Irish Citizen, you will also need:

  • Your original naturalisation certificate. Please see the citizenship section for more information on this certificate
  • Your original Full Civil Birth Certificate giving details of parents and your original civil marriage certificate (if you've changed your surname)
  • If the birth/marriage certificate is not in English, you must also submit certified English versions of the originals, translated by a registered translator.

Born Abroad and adopted under Irish Law

  • Your certificate of entry by the Adoption Authority of Ireland in the Register of Foreign Adoptions
  • Your original civil marriage certificate (if you've changed your surname)
  • A document that proves your adoptive parent was an Irish citizen at the time of your adoption, such as a long form birth certificate or an Irish passport

Post-Nuptial Citizen

  • Your original post-nuptial certificate
  • Your original Full Civil Birth Certificate giving details of parents and your original civil marriage certificate (if you've changed your surname)

Please be aware that applicants may be requested to provide further information and/or attend for interview at the Embassy.

 

Photo Guidelines

In addition to the instructions below, there is an information insert with the Passport Application form which you should bring with you to show the photographer.

Size

  • Minimum: 35mm x 45mm
  • Maximum: 38mm x 50mm

Requirements

  • White background
  • No ink marks or creases
  • No digital enhancements or changes
  • Centre your head in the photo
  • Don't tilt your head
  • Look directly at the camera
  • Keep your facial expressions neutral (no raised eyebrows, frowns, don’t smile)
  • Keep both eyes open and your mouth closed

Glasses, head covers and clothing

  • Do wear your glasses (if you normally wear them) but make sure there's no reflection on the lenses and the frames don't obscure your eyes
  • Don't wear sunglasses or glasses with tinted lenses
  • Don't wear a head covering unless it's for religious or medical reasons
  • Don't wear a uniform, civil or military (e.g. showing epaulettes, insignia)

Infants

Infants who can’t support themselves should be photographed lying down on a plain, white surface (e.g. a white sheet on a bed – take the photo from above).

No one else should appear in the photo, so make sure that hands or arms used to support young children are not visible.

People with disabilities

If you have a disability that prevents you meeting these requirements, please use the Contact Us form to let us know and we will offer you further advice.

How to get your passport application witnessed

Witnessing your Application: Sections 6, 7, 8 & 9

Section 6: If your passport has been lost or stolen:

  • Complete Section 6 of the application form, explaining how your previous passport was lost or stolen
  • Have it witnessed and stamped by the person witnessing Section 9 of your application
  • Report the loss to the police and include a police report of the loss
  • See “Documentation” for additional documents to submit with your application
  • Do not, under any circumstances, try to travel on a passport that has been reported as lost or stolen.

Section 7: Consent of parents or guardians

The consent of all guardians is required for all children under 18 years of age, unless the child is married. Guardianship should not be confused with custody which involves the day to day caring of the child.

Parents/guardians must:

  • Complete applicant’s name
  • Fill in own name, address and phone number
  • Sign in the presence of a listed witness (same as the Section 9 witness list)

The witness must:

  • Complete, sign, date and stamp Section 7, including a work landline telephone number - mobile telephone numbers are not acceptable
  • Sign each column separately if they witness both parents/guardians' signatures

If the witness does not have an official seal/stamp, please submit their business card/ a copy of their membership card for their profession’s governing body/ other confirmation from their profession’s governing body that they are a practising member of their profession. 

Sections 8 and 9: Identification

Your application form is only valid for six months from the date your witness signs Section 9.

A practicing member of one of the professions listed below can witness your passport application form as long as they are satisfied as to your identify and that your four photos are a true likeness of you. Make sure you bring photo identification with you.

  • Honorary Consul of Ireland
  • Police officer
  • Member of clergy
  • Medical doctor or dentist
  • Lawyer
  • Bank manager/assistant bank manager
  • Elected public representative
  • Notary public/commissioner for oaths
  • Justice of the Peace
  • School principal/vice principal
  • Accountant
  • Presidents of Irish Community organisations as listed under “Application forms”

You must:

  • Sign Section 8 of the form in the presence of the witness. Everyone aged seven and over must sign their own form.  If an applicant under seven is unable to sign, a parent/guardian should sign their own name in the right hand box.

The witness must:

  • Complete, sign and stamp Section 9 of the form, including a work landline phone number - mobile phone numbers will not be accepted
  • Insert the form number from Section 9 on the back of two of the four photos
  • Sign and stamp the back of those two photos

If the witness does not have an official seal/stamp, please submit their business card/ a copy of their membership card for their profession’s governing body/  other confirmation from their profession’s governing body that they are a practising member of their profession. 

If one parent is deceased

The living parent fills in and signs the relevant part of Section 7 in the presence of a suitable witness.

The original death certificate of the deceased parent together with a Sole Guardian Affidavit form (AFF1) must be submitted. This affidavit should be completed in the presence of a solicitor/commissioner for oaths confirming that the living parent is the sole legal guardian of the child. Print an AFF1 form.

Only mother named on child’s birth certificate

The mother of the child must fill in and sign the relevant part of Section 7 of the passport application form in the presence of a suitable witness.

She must also complete a sworn affidavit form (AFF1) in the presence of a solicitor/commissioner for oaths, confirming her as the sole legal guardian. Print an AFF1 form.

One parent is unwilling or unavailable to give their consent.

If one parent is unwilling or unavailable to give their consent for their child’s passport to be issued, a court order directing the Passport Service to dispense with that parent’s consent will be required to proceed with the child’s application. 

 

Fees and Where to apply

Applications submitted online

Irish Citizens who are over 18, have held an Irish Passportand have not changed their name from their previous passportcan now apply to renew their Passport online.

Applications submitted in hard copy (not online) should be sent to:

Passport Officer, Embassy of Ireland, Suite 1105, 130 Albert St., Ottawa, ON, K1P 5G4

You can also submit your application in person during office hours.

Fee payable by:

Canadian bank draft, money order, or certified cheque: payable to Embassy of Ireland in Canadian Dollars.

Euro not accepted, personal cheques are not accepted.

Credit card: please include the name on card, card number, and expiry date.  Please do not include the three or four digit security code.

Debit cards are not accepted.

Fees in CAD effective from 30 March 2017

Adult 10 year

$140

Adult large 10 year

$180

Minor, age 0 – 17 years, 5 year passport

$70

Emergency Travel Document

$50

The above fees apply to applications received at the Embassy with a pre-paid registered, express post, or courier envelope, provided by the applicant.  If you would prefer that the Embassy arrange shipping an additional fee applies. Please refer to the fee schedule below for your preferred method of shipping.

Registered post (domestic)

$15

Courier (domestic)

$60

Courier (Jamaica or Bahamas)

$80

Birth and Marriage Certificates

Where to apply for certificates of birth or marriage

Original civil long form Certified Registration certificates of birth and marriage, as applicable, must be submitted with your application in all cases – photocopies or laminates are not accepted, nor are baptismal certificates or Church marriage certificates.

Original documents are those issued by the relevant civil registrar authorities for the country of your birth/ marriage. If you do not have your original certificates you can apply for new Certified Registration certificates from these locations in Ireland, Canada, Jamaica and the Bahamas:

Ireland: long form certificate

General Register Office,
Joyce House,
8-11 Lombard Street East,
Dublin 2.
Tel:+353 1 635 40 00
Website: www.groireland.ie

Northern Ireland: long form certificate

General Register Office for Northern Ireland,
Oxford House,
49-55 Chichester Street,
Belfast,
BT1 4HL.
Tel: 0300 200 7890
(028 9151 3101 if calling from outside Northern Ireland)
Website: www.nidirect.gov.uk

Canada:

In Canada, civil birth and marriage certificates are sometimes called Registration /Statement / Act of Birth/Marriage/death – the certificate you should apply for is listed next to each Province and Territory:

Alberta: Certified Registration of Birth/Marriage
Service Alberta
Phone: 780-427-7013
www.servicesalberta.gov.ab.ca

British Columbia: Certified Registration of Birth/Marriage Certificate
Vital Statistics Agency
Phone: 250-952-2681
www.vs.gov.bc.ca

Manitoba: Certified Registration of Birth/Marriage Certificate
Vital Statistics Agency
Phone: 204-945-3701
www.vitalstats.gov.mb.ca

Northwest Territories: Certified Registration of Birth/Marriage Certificate
Department of Health and Social Services
Phone: 867-777-7400
www.hss.gov.nt.ca

Nova Scotia: Certified Registration of Birth/Marriage Certificate
Service Nova Scotia & Municipal Relations
Phone: 902-424-4381
www.gov.ns.ca

Nunavut: Certified Registration of Birth/Marriage Certificate
Registrar General of Vital Statistics
Phone: 867-645-8002
www.gov.nu.ca

Ontario: Certified Long Form Birth/Marriage Certificate
Service Ontario
Phone: 416-325-8305
www.serviceontario.ca

Saskatchewan: Certified Registration of Birth/Marriage
Vital Statistics
www.isc.ca

Yukon: Certified Registration of Birth/Marriage Certificate
Department of Health and Social Services
Phone: 867-667-5207
www.hss.gov.yk.ca

New Brunswick: Certified Registration of Birth/Marriage Certificate
Affidavit required in addition to the Birth Certificate as it does not include sufficient information for Irish citizenship purposes
Vital Statistics, Service New Brunswick
Phone: 506-453-2385
www.snb.ca

Newfoundland and Labrador: Certified Registration of Birth/Marriage Certificate
Affidavit required in addition to the Birth Certificate as it does not include sufficient information for Irish citizenship purposes
Vital Statistics, Government Services
Phone: 709-729-3308
www.gs.gov.nl.ca

Prince Edward Island: Certified Registration of Birth/Marriage Certificate
Vital Statistics, Dept. Health & Social Services
Phone: 902-838-0883
www.gov.pe.ca

Quebec: Act of Birth/Marriage
Affidavit required in addition to the Birth Certificate as it does not include sufficient information for Irish citizenship purposes
Le Directeur de l’Etat Civil, Ministère de la Justice
www.etatcivil.gouv.gc.ca

Jamaica

Certified Registration of Birth/Marriage Certificate
Registrar General’s Department
Twickenham Park
St. Catherine
Jamaica
Phone: 876-749-0550
www.rgd.gov.jm

Bahamas

Certified Registration of Birth/Marriage Certificate

Registrar Generals Department Shirley House
#50 Shirley Street
P. O. Box N-532
Nassau, N.P., The Bahamas
registrargeneral@bahamas.gov.bs
Phone: (242) - 397-9143-58
www.bahamas.gov.bs/rgd

If the birth or marriage took place outside of the countries listed above, please contact the relevant civil registrar authorities for that country.