Job opportunity - EU Presidency Liaison and Administration Officer Embassy Of Ireland, Berlin
News
12 February 2020VACANCY NOTICE
EU Presidency Liaison and Administration Officer
Embassy Of Ireland, Berlin
Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people.
We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.
EU Presidency Liaison and Administration Officer– DEADLINE 17.00 on 02.03.2020
Roles and Responsibilities:
Germany will host the Presidency of the Council of the European Union from July to December 2020. During this time, the Embassy Of Ireland in Berlin will facilitate a large number of official visits to Germany by high-level guests from Ireland, including Ministers and Senior Officials.
In this context, the Embassy is seeking to recruit a liaison and administration officer, who will ensure that visits to Germany by Irish Ministers and Senior Officials are carried out in a professional manner. The role will require strong logistical and organisational skills, as well as flexibility and a willingness to work evenings and weekends, as necessary. Given the sensitive nature of the work of the Embassy, discretion and confidentiality will also be essential.
The work will include:
- Liaising with EU Presidency teams in German Government Ministries, in particular the Foreign Ministry, as well as with Irish Government Departments, to ensure that arrangements are in place for high level visits from Ireland
- Making logistical arrangements
- Providing translation support
- Carrying out any other EU Presidency related tasks as required
- Providing administrative support to Embassy staff
- Occasional attendance at meetings
Further detail regarding the position is available by email to recruitment [dot] berlin [at] dfa [dot] ie
Candidate Profile:
The position will start on 1 May 2020 and will be for an eight month fixed term contract. There will not be a possibility of extension.
The successful candidate will be a highly motivated, enthusiastic individual with a proven capacity to multi-task in a demanding environment. They will work as part of a very busy and flexible Embassy team.
Essential Requirements:
To be eligible the following qualifications and competences are required:
- A third level qualification in a relevant area or work experience in a relevant area.
- Excellent written and oral communication skills in German and English. The candidate should be a native speaker of German or English and have a minimum C2 in the other language. In some cases, applicants may be telephoned in advance to establish language proficiency.
- Strong knowledge of Ireland, Germany and the EU.
- A high level of administrative skills, including proficiency in Microsoft Outlook, Word and Excel.
- A flexible attitude, good judgement and the ability to work effectively as part of a team.
- The ability to work well under pressure while ensuring accuracy and attention to detail.
- A high level of discretion, commitment and reliability.
- The successful candidate must have a legal entitlement to live and work in Germany prior to recruitment.
How to apply:
Applications must be submitted in English by email only to the following email address:
recruitment [dot] berlin [at] dfa [dot] ie
The email should contain the subject line RECRUITMENT EU PRESIDENCY AND ADMINISTRATION OFFICER and must be no larger than 15MB. Certificates, degrees and references in German or English do not need to be translated. The application must contain:
- Letter of motivation (1 page max) addressing your suitability for the position and interest in working with the Embassy of Ireland;
- CV/résumé (2 pages max);
- Two nominated referees with contact details;
- Copies of professional references and relevant academic, professional and language qualifications scanned into one PDF attachment.
Selection Process:
- All emails received will be acknowledged. Shortlisting of candidates is part of the process. Please note that only shortlisted candidates will be contacted.
- Depending on response rates the deadline may be extended.
- Interviews are provisionally expected to be held in the first half of March 2020.
Terms and conditions of employment:
Starting date: 1 May 2020 until 31 December 2020
Contract duration: 8 month fixed term contract - Contract extension will not be possible
Working hours: Full time with occasional additional attendance outside of hours
Salary: €30,147 gross per year (on a pro-rata basis, this is €2,319 gross per month for the eight month contract)
Annual Leave: 24 days annual leave per year (on a pro-rata basis, this is 16 days for the eight month contract)
Probationary period: 2 months
General Data Protection Regulation:
All personal information received will be kept in line with GDPR guidelines.
Security Clearance for Local Staff:
Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.