Administration & consular officer
Job Vacancy
06 March 2020Administration & Consular Officer
Embassy of Ireland, Berlin
Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.
Administration & Consular Officer
Part Time (50%)
Roles and Responsibilities
The Administration & Consular Officer will work primarily in the Administrative Unit of the Embassy, which is responsible for the smooth running of the Chancery. The position will also involve work with the Consular and Irish Abroad Unit of the Embassy, which is responsible for the provision of consular services and assistance to Irish citizens and visa applicants.
The new officer will work closely with another part time Administrative and Consular Officer.
Responsibilities will include general administrative duties and office tasks, building management, HR administration. ICT and equipment management and contract management. In addition, the officer will provide support to the consular team including on passport and visa processing.
Candidate Profile
The successful candidate will be highly motivated, enthusiastic individual with a proven capacity to multi-task in a busy and demanding environment. The successful candidate will work as part of a very busy and flexible Embassy team and will have significant opportunities to develop their skills and gain hands-on experience in these areas. The position will also involve undertaking occasional out of hours duty (up to twice a year).
To be eligible the following qualification and competences are required:
- A third level qualification in a relevant area or a high level of work experience in a relevant area.
- Excellent written and oral communication skills in German and English. The candidate should be a native speaker of German or English, have a minimum of C1 in the other language. In some cases, applicants may be telephoned to establish language proficiency.
- Well-developed interpersonal and customer service skills.
- Excellent administrative skills, including proficiency in Microsoft Outlook, Word and Excel.
- A flexible attitude, good judgement and the ability to work effectively as part of a team.
- The ability to work well under pressure while ensuring accuracy and attention to detail;
- A high level of discretion, commitment and reliability.
Further details regarding the position is available by email to recruitment[dot]berlin[at]dfa[dot]ie
How to apply
Applications must be submitted in English by email only to the following email address: recruitment [dot]berlin[at]dfa[dot]ie
The email should contain the subject line RECRUITMENT and must be no larger than 15MB.
DEADLINE 17.00 on Tuesday, 24 March 2020.
Certificates, degrees and references in German or English do not need to be translated. The application must contain:
- Letter of motivation (1 page max) addressing your suitability for the position and interest in working with the Embassy of Ireland;
- CV/résumé (2 pages max);
- Two nominated referees with contact details;
- Copies of professional references and relevant academic, professional and language qualifications scanned into one PDF attachment.
All emails received will be acknowledged. Shortlisting of candidates is part of the process. Please note that only shortlisted candidates will be contacted.
Depending on response rates, the deadline may be extended. Interviews are provisionally expected to be held in the first week of April 2020.
Contract details
| Starting date: | Immediate |
| Contract duration: | One year temporary fixed term contract. Contract extension may be possible. |
| Working hours: | Part-time (17.5 hours – with exact days and times to be negotiated) with occasional additional attendance outside of hours. Out of hours duty service on two occasions during the year compensated by additional leave. |
| Salary: | €15,074 gross per year |
| Annual Leave: | 50% of Full Time allocation of 24 days annual leave in a calendar year |
| Probationary period: | 6 months |
Security Clearance
Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.
Please note that canvassing will disqualify applicants.
The Embassy of Ireland is committed to a policy of Equal Opportunity.